Billing Specialist (8:00 am – 5:00 pm PT) - (Hybrid Schedule) at Reed Smith LLP

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This position is responsible for client billing and client account maintenance. 

Essential Functions

• Bill clients monthly for assigned attorneys within the paperless 3E workflow system
• Generate and proof invoices for accuracy
• Mail, email or electronically submit invoices to clients
• Communicate with assigned attorneys and/or secretaries regarding status of monthly billing
• Update client and matter information within the 3E system
• Assist attorneys and secretaries with inquires
• Set up electronic billing as needed
• Edit time and cost entries as instructed
• Research details of expenses and/or credits on a client’s account
• Assist with special projects as assigned by manager/supervisor

Requirements

Education:  Associate Degree in Accounting or equivalent work experience preferred.

Experience:  Prior experience with billing or other accounting function preferred.  Experience with Elite/ 3E or other accounting/billing system preferred.  Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills:  Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail.  Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Other

Pay Range: $55,250 - $65,000K. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities:  None

Equipment To Be Used:  Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office machines. Requires normal range of hearing and vision.  Also requires ability to spend time on the telephone and on a computer.

Typical Mental Demands: Able to deal with stress associated with fast-paced work environment.  Multiple priorities/tasks. Make judgment decisions and adapt to changing work situations.  Grasp and apply new ideas. Communicate with various personalities at all levels. Meeting weekly deadlines along with being able to handle large number of client and attorney requests on a daily basis.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor.   Occasional overtime at month end and particularly at year end.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

 Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only.  No search firms.