Billing - Payroll Specialist - The Alsandor Law Firm

Are you an exceptional multitasker, an effective communicator, and a natural organizer? Does the idea of playing a pivotal role in a bustling and boutique family law firm in the heart of Houston, Texas, excite you? We are currently seeking a dedicated and proactive Office Manager to join our team. In this role, you will be entrusted with a broad set of responsibilities, ranging from creating client invoices, managing collections, and fielding client queries, to running payroll and financial reports. You will also have the unique opportunity to take part in the growth of our team, through interviewing applicants, onboarding new employees, and planning firm activities. If you are a motivated individual seeking to use your skills in a dynamic and supportive environment, apply now!

•Prepare client invoices

•Communicate with clients regarding payment of their account

•Resolve client account issues

•Handle delinquent client accounts

•Insure client trust balances are at the appropriate level

•Process payroll

•Interview prospective employees

•Onboard new employees

•Assist with employee insurance renewal and management

•Maintain and order office supplies

•Maintaining office equipment

•Perform additional human resources and office administration duties as needed

•Liaise with service providers, vendors, and contractors, acting as the main line of communication

•Plan office events and schedule arrangements for travel if necessary

•Advanced computer proficiency, especially with MS Office, Excel, and billing software programs

•Understanding of billing and accounting software; ability to learn new software easily

•Proficiency in English

•Two years or equivalent experience working as a billing specialist position at a law firm

•Proven work experience as an accounts receivable clerk accounts receivable manager, or accountant

•Adept at using spreadsheets and generating reports

•A high degree of accuracy and attention along with a knack for numbers

•Ability to Work independently

•Customer service orientation and negotiation skills

•Ability to handle multiple projects at a time and meet deadlines

•Strong written and verbal communication skills and organizational skills are required

•A high school diploma or equivalent is required; college preferred