Billing Manager - Advantage Solutions

Billing Manager

At our Company, we grow People, Brands, and Businesses! We are seeking a dedicated Billing Manager to be responsible for managing the end-to-end billing and invoicing processes and procedures associated with specific customer and client business lines. This diverse role also includes weekly and monthly financial reporting, contract management, and other tasks as needed.

Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

What we offer:

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off 

Responsibilities:

• Ensure maximum revenue is recognized and accurately invoiced as contractually allowed and to ensure accurate capture, reconciliation, approval, and bill back of all third-party expenses.
• Resolve billing discrepancies and propose adjustments to customer/client accounts as needed.
• Direct and manage a team of Billing Specialists with overall accountability for meeting established billing and reporting deadlines per weekly and monthly schedule.
• Establish with the Director, the standard operating procedures for billing and invoice management.
• Coordinate with other functional groups and departments, and implement creative solutions and ongoing process control that improves cash flow, process effectiveness, cost efficiency and/or service improvements.
• Organize, prioritize, manage the workload of self and others with minimal supervision, and observe direct report behavior to identify strengths, weaknesses, and opportunities for improvement.

Qualifications:

• Bachelor's Degree in Finance or Accounting preferred or equivalent job-related experience
• 3-5 years of experience in billing management or finance experience
• Previous experience leading/managing direct reports
• Proven track record of billing accuracy and meeting deadlines
• Analytical and Research skills
• Strong written, verbal communication skills and ability to make oral presentations

Job Will Remain Open Until Filled

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Billing Manager is responsible for managing the end-to-end billing and invoicing processes and procedures associated with specific customer and client business lines. This diverse role also includes weekly and monthly finance reporting, contract management, and other tasks as needed.

Essential Job Duties and Responsibilities

Billing Management

• Though not directly responsible for revenue generation, the Billing Manager is responsible to ensure maximum revenue is recognized and accurately invoiced as contractually allowed
• Ensure accurate capture, reconciliation, approval and bill back of all third-party expenses including product purchase, creative, production and fulfillment expenses
• Resolve billing discrepancies and propose adjustments to customer/client accounts as needed
• Direct and manage a team of Billing Specialists with overall accountability for meeting established billing and reporting deadlines per weekly and monthly schedule

Process Management

• Establish with Director, the standard operating procedures for billing and invoice management
• Coordinate with other functional groups and departments, and implement creative solutions and ongoing process control that improves cash flow, process effectiveness, cost efficiency and/or service improvements

Supervisory

• Organize, prioritize, and manage workload of self and others with minimal supervision
• Observe direct report behavior to identify strengths, weaknesses, and opportunities for improvement
• Balance corrective with positive feedback to ensure optimum guidance and performance improvement
• Demonstrate and mentor expected behaviors

Additional duties and responsibilities as assigned

Supervisory Responsibilities

Direct Reports

Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job 

Minimum Qualifications

The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

Education Level: (Preferred) Bachelor's Degree or equivalent experience

Field of Study/Area of Experience:  Finance or Accounting (preferred)

3-5 years of experience in billing management or finance experience

Previous experience leading/managing direct reports

Proven track record of billing accuracy and meeting deadlines

Skills, Knowledge and Abilities

• Well-organized, detail-oriented, and able to handle a fast-paced work environment
• Analytical and research Skills
• Strong prioritization skills
• Accuracy in preparing and proofing billing for accuracy
• Ability to make oral presentations
• Strong written communication and verbal communication skills
• Basic computer skills including familiarity with Word, Excel, and Internet usage
• Knowledge of Microsoft SharePoint

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.  

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.