Billing and Invoicing Clerk at NP Mechanical Rice Services Inc

Before you apply

A few things to know before you apply for an hourly position:

• You must be able to provide proof of legal authorization to work in the United States.
• A valid email address is required to submit an application through our online system, which will enable you to receive important updates related to your application.

#NowHiring!

RICE Services Inc., (A proud 100% employee owned ESOP- Wealth Building Retirement Program) is looking to hire an organized, professional entry level Materials Management Clerk to join our team.

Fulltime position, Monday through Friday

Within the Packs and Order desk process, the Materials Management Clerk is responsible for ensuring that all vouchers, packs assembly, and additional dial-in entry is completed based on the project status from Inside Sales. The MM Clerk serves as an internal liaison for operations via ongoing communications and updates to Field Superintendents, General Management leaders in all divisions, Warehouse staff, Inside Sales, Engineering, and Payroll.

WORK EXPERIENCE

• Strong Excel skills
• Construction industry experience a plus

Responsibilities include:

Handle order desk calls for requests, materials follow up, pending materials, or discrepancies;

Pack Assembly of PSR printing and assembling the CTL (HVAC) or Cut Sheets (Plumbing) to direct warehouse on materials requiring fabrication by Job number and quantity;

Prepare Pull Sheets for Warehouse to provide details on materials needed for each Job number;

Provide updates on Packs assembly as needed and provide a timely response to inquiries or Material discrepancies on Packs issued;

Handle the request and delivery of material needs across all operations in a timely manner;

Prepare the final field pack of materials and fab (aka sticky back packs) needed for the field to complete the job;

Produce vouchers to replace incoming REDS requests as needed by Payroll;

Logs and Maintains release of issuing Vouchers; and on a weekly basis, produces vouchers for new, revised PSRs received;

Handle data entry of Dial-in requests and conduct software uploads of material lists as requested by Engineering department job releases.

KNOWLEDGE AND SKILLS

• Ability to work effectively individually or as a part of a team;
• Excellent oral and written communication skills
• Detail and deadline oriented, with a high level of efficiency and accuracy;
• Organized, with an ability to multi-task in a fast-paced environment;
• A guaranteed confidentiality across all aspects of the position as required;
• Computer literate with proficiency with Microsoft Office, Outlook and related spreadsheets and database software;

Requirements:

• Must be able to live and model our core values: Respect, Integrity, Safety and Quality.
• Strong worth ethic and have loyalty and integrity
• Computer literate with proficiency with Microsoft Office and related spreadsheets and database software.
• Team Player and able to work well under pressure
• Must be able to deal effectively with builder representatives, field staff, and other departments.
• Possess excellent customer service skills
• Maintain regular attendance and punctuality

Equal employment opportunity

We are an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state, or local fair employment practice laws.