Billing and Inventory Specialist - AutoNation Business Operations Support

Position Summary:

The Billing/Inventory Associate is responsible for the accurate and timely recording of assigned inventory and billing through new vehicle delivery from manufacturers, used vehicle purchases, AAX, dealer trades, and retail & wholesale deals that meet and exceed all Service Level Agreements.  

Organizational Relationships:

Interacts with internal and external customers at various levels, various teams within the SSC, supervisors and management.

Job Responsibilities:

1. Receive and verify new vehicle invoices/inventory
2. Receive and verify used vehicle purchase and AAX
3. Enter incoming new and used vehicle units into Fortis system database
4. Post both new and used vehicles to accounting
5. Posts dealer trades, used inventory, and retail details submitted through BPMS.
6. Reviews exceptions in BPMS and Fortis system database for new/used inventory and wholesales
7. Reviews and adjusts Lien Payoff, customer equity and all payables schedules
8. Prepare invoices for scanning
9. Ensure all work is complete on deadline critical nights, payroll cut-off and month end
10. Follow-up on accounting inventory questions

Problem Solving:

1. Can perform duties with minimum assistance

Qualifications:

1. A clear understanding of accounting principles and logic
2. Flexible work schedule to accommodate month-end deadlines
3. Produce high-quality and quantity of work while under deadline pressure
4. Must be highly organized; have excellent follow-up and prioritization abilities
5. Team player with superior customer service skills
6. Working knowledge of MS office software – MS Excel and Word, Fortis, and CDK
7. Proficient in 10-key and typing skills
8. Must have been a coordinator for six months or have relevant experience
9. Automotive accounting experience preferred, but not required

Next Possible Position:

Billing/Inventory Sr Specialist or cross functional position within the Shared Services Center

Physical Requirements:

This is largely a sedentary role with extended period looking at computer monitors.