Billing Coordinator - TRC Companies, Inc.

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

The primary responsibility of the Billing Coordinator is to ensure accurate and timely billing processes within the organization. This position will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

This position will be based in TRC’s San Juan, Puerto Rico office but offers the flexibility to work remotely occasionally.

Billing Process:

• Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Review changes with Project Managers as necessary and timely complete and submit changes.
• Compile invoice support and backup documentation required for each invoice.
• Prepare and submit final invoices to Client.
• Collaborate with relevant departments to gather necessary information for billing.

Record Keeping:

• Maintain organized and up-to-date billing records.
• Track and document all billing-related transactions.
• Generate regular reports to provide insights into billing activities.

Communication:

• Interact with clients to address billing inquiries and resolve discrepancies.
• Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.

Compliance:

• Ensure adherence to billing policies, procedures, and regulatory requirements.
• Provide support for client audits of project billings.

Problem Resolution:

• Investigate and resolve billing discrepancies or issues.
• Collaborate with other departments to resolve billing-related challenges.

Quality Control:

• Conduct regular audits to maintain the accuracy of billing information.
• Implement quality control measures to improve billing processes.

Reporting:

• Prepare and present regular reports on billing activities to management.
• Analyze billing data to identify trends or areas for improvement.
• Abide by Company policies and procedures.
• Other duties and special projects as assigned.

• Proven experience in billing, finance, or a related role.
• Must have fluency in English and Spanish.
• Should have proficiency and analytical ability in Excel (i.e., V-Lookup, Pivot Tables) and Microsoft Office Products.
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices. Puerto Rico preferred.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

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TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.