Billing Coordinator - NYC - Consultative Search Group

About the Role

The Billing Coordinator is an integral part of our client's Accounting team. This role will be responsible for coordinating the activities of the billing process and performing complex billing duties, while acting as liaison between billing attorneys and billing secretaries, legal attorneys, and/or organization (customers) and the billing staff, as well as responding to internal and external inquiries in a timely manner. This role will be located in our New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Preparing and analyzing complex client billing
• Communicating with clients regarding outstanding invoices, unallocated payments and other accounting-related tasks
• Providing accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Generating, reviewing, distributing and finalizing proformas from 3E
• Following up on unsent invoices and running A/R, WIP and BOA reports
• Providing project analyses as directed; utilizing 3E system for various analytical reports
• Utilizing computerized billing and payable software modules to complete the billing process
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators on outstanding items
• Assisting with year-end closing and reporting as required
• Tracking and logging status of aged inventory balances
• Engaging proactively with attorneys, staff and clients on outstanding billing items and resolution of issues
• Assisting with special projects as needed
• Promoting effective work practices and working as a team member

We’d love to hear from you if you:

• Demonstrate well-developed and professional interpersonal skills, as well as the ability to interact effectively with people at all organizational levels of the firm
• Possess the ability to work in a team environment with a customer service focus
• Display thorough knowledge of bookkeeping procedures such as posting, balancing, debits and credits, and journal entries

And have:

• A Bachelor's degree, preferably in Accounting or a related field
• A minimum of four (4) years of experience in general accounting practices
• A minimum of three (3) years of experience in area involving billing processes and practices
• Prior experience with Elite Billing system