Billing Coordinator - CBIZ

The National Recruiting Division of CBIZ is recruiting for an Billing Coordinator.

Position Overview: This role encompasses a variety of responsibilities in accounting, project support, and administrative duties, ensuring efficient financial operations and accurate reporting.

The main areas of focus include:

Key Responsibilities:

Invoice Management:

• Oversee the Nexus web-based invoice approval workflow, including indexing and routing invoices for approval.
• Verify the accuracy of amounts and general ledger coding to invoice support.
• Monitor time-sensitive invoices to ensure timely processing.
• Review documentation for completeness prior to payment.
• Process check runs efficiently.

Vendor Liaison and Management:

• Act as a liaison between the Asset Services team and Accounting to ensure timely invoice payments, mitigating the risk of penalties or service interruptions.
• Assist with the annual review of the vendor master file, identifying potential fraud risks related to vendor setup and maintenance.
• Validate vendor setups in the JD Edwards Accounting software and maintain supporting approval files.

Reconciliations and Financial Close:

• Perform monthly reconciliations of Accounts Payable Aging with the general ledger.
• Reconcile monthly credit card transactions and obtain general ledger coding for month-end close.

Regulatory Compliance:

• Prepare annual Form 1099 filings and unclaimed property reports.
• Maintain the Form W-9 database in JD Edwards Accounting software.

Expense Management:

• Manage employee travel and business expense reports using Concur web-based software.
• Act as the point-of-contact for researching and resolving payment variances with vendors.

Project Support and Administrative Tasks:

• Participate in internal and external audit requests, providing necessary documentation.
• Assist with financial reporting projects, process improvements, and departmental goals.
• Engage in various ad-hoc projects and special assignments as needed.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3-5 years of experience in accounting or a similar role.
• Proficiency in JD Edwards Accounting software and Concur expense management software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with vendor management and regulatory compliance preferred.

This position requires a proactive individual with a strong accounting background and the ability to work collaboratively across departments to support financial operations and improve processes.

The Salary Range for this role is $85,000- $95,000

For job requisitions posted to certain locations, CBIZ is required by law to include a reasonable estimate of the compensation range. This compensation range is specific to certain locations and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

CBIZ is an Equal Opportunity Employer.

CBIZ does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.