Billing Coordinator - Schechter Reed

Our client, a leading engineering consulting firm is seeking a Billing Coordinator to oversee and manage all aspects of billing operations, ensuring accurate and timely invoicing while maintaining effective client communication. This critical role supports financial operations by enforcing billing policies, streamlining processes, and collaborating across departments to resolve any issues. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks simultaneously in a fast-paced environment.

Essential Functions

Billing Operations:

• Prepare and process client invoices in compliance with contract terms and rates, including required monthly lien waivers for designated clients.
• Assist with the monthly billing cycle, including creating, distributing, and processing client invoices for time-based revenue and associated services (e.g., reimbursables, sub-consultant expenses).
• Maintain and update client files, ensuring contract/change order information is accurate.
• Collaborate with Project Managers and Principals to resolve payment discrepancies and manage accounts receivable tracking.
• Monitor collections, track receivables, record cash receipts, and assist with processing approved write-offs.
• Coordinate project setup requests, supporting managers in reviewing proposals and change orders, and managing project details in accounting systems.

Cross-Team Collaboration and Communication

• Provide administrative support to senior finance staff, including expense report coordination, bank deposits, and accounts payable tasks.
• Collaborate with leadership to develop reporting tools and streamline accounting workflows.
• Partner with project managers to optimize financial practices, ensuring alignment with project goals.
• Assist the Controller in improving revenue generation, profitability, and collection processes.

Supervisory Responsibilities:

• While the Billing Coordinator does not supervise staff directly, this role collaborates with and supports team members, including the Finance Manager, Controller, and Project Managers, to ensure effective billing operations.

Education & Experience Requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field, or equivalent experience.
• Proficiency in Excel and accounting software (Deltek experience preferred).

Physical Requirements:

• Ability to sit for extended periods.

Companywide Standards:

• Maintain confidentiality of client and company information.
• Perform duties professionally, respecting company policies and standards.
• Foster a collaborative work environment that prioritizes productivity and professionalism.
• Carry out all reasonable tasks as requested, with a commitment to high-quality results.
• Recommend improvements that align with the company’s mission to deliver exceptional client service.

This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative environment and is passionate about ensuring the smooth operation of financial processes. If you’re ready to take on a pivotal role in billing and financial management, we encourage you to apply.