Billing & Collections Specialist - Kent Daniels and Associates, Inc.

Position: Billing & Collections Specialist

Location: Century City, CA (Hybrid, 3 days onsite)

Pay: $75,000 to $90,000 annually

Experience: 5+ years' legal billing experience in a mid to large law firm to serve as the liaison between assigned attorneys and the Accounting Department.

Education: A college degree in Business, Accounting, Finance, or a related field is preferred.

Type: Full-time; Direct Hire 

Schedule: Monday – Friday, 9:00am to 5:30pm

Kent Daniels & Associates is seeking a Billing & Collections Specialist to join our dynamic law firm client!   

Job Description: 

• Coordinate monthly distribution of pre-bills to attorneys for review and revisions.
• Monitor timely completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with Firm policies, engagement letters and client guidelines.
• Generate WIP, A/R, and Retainer reports and track assigned attorney inventories.
• Complete ad hoc billing requests as requested by attorneys and assistants.
• Research aging WIP and A/R balances and provide attorneys with thoughtful analysis regarding the best course of action for balances.
• Facilitate preparation and submission of budgets for specified matters and provide variance analysis to attorneys.
• Responsible for preparing LEDES file to be sent to the client reviewing the file to maintain accuracy and compliance with eBilling guidelines, and following up with client and partners/assistants.
• Responsible for coordination and resolution of eBilling issues for assigned attorney clients.
• Ensure timely and helpful communications are sent to appropriate parties where data needed to resolve issues is fully identified and communicated efficiently.
• Proactively monitor eBilling progress including status reporting in systems, WIP, matter and timekeeper set-ups, and key process aspects.
• Ensure that all eBilling issues, including deductions, are monitored and resolved timely and provide submission and problem solving assistance.
• Manage the collection process for assigned attorney clients including preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with client/partner responses, monitoring eBilling systems/reporting.

Position Requirements:   

• Experience with CM Aderant or Elite billing software is required; a high level of knowledge with all Aderant is preferred.
• Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.
• Strong technology skills, including knowledge of Microsoft Office (emphasis on Excel), are a must.
• Position requires outstanding written and verbal communication abilities, excellent organizational skills and the ability to strategize, multi-task and prioritize.
• Ideal candidate has an exemplary customer service mindset and is highly motivated.
• An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.
• Candidate must be flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Position: Billing & Collections Specialist

Location: Century City, CA (Hybrid, 3 days onsite)

Pay: $75,000 to $90,000 annually

Experience: 5+ years' legal billing experience in a mid to large law firm to serve as the liaison between assigned attorneys and the Accounting Department.

Education: A college degree in Business, Accounting, Finance, or a related field is preferred.

Type: Full-time; Direct Hire 

Schedule: Monday – Friday, 9:00am to 5:30pm

Kent Daniels & Associates is seeking a Billing & Collections Specialist to join our dynamic law firm client!   

Job Description: 

• Coordinate monthly distribution of pre-bills to attorneys for review and revisions.
• Monitor timely completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with Firm policies, engagement letters and client guidelines.
• Generate WIP, A/R, and Retainer reports and track assigned attorney inventories.
• Complete ad hoc billing requests as requested by attorneys and assistants.
• Research aging WIP and A/R balances and provide attorneys with thoughtful analysis regarding the best course of action for balances.
• Facilitate preparation and submission of budgets for specified matters and provide variance analysis to attorneys.
• Responsible for preparing LEDES file to be sent to the client reviewing the file to maintain accuracy and compliance with eBilling guidelines, and following up with client and partners/assistants.
• Responsible for coordination and resolution of eBilling issues for assigned attorney clients.
• Ensure timely and helpful communications are sent to appropriate parties where data needed to resolve issues is fully identified and communicated efficiently.
• Proactively monitor eBilling progress including status reporting in systems, WIP, matter and timekeeper set-ups, and key process aspects.
• Ensure that all eBilling issues, including deductions, are monitored and resolved timely and provide submission and problem solving assistance.
• Manage the collection process for assigned attorney clients including preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with client/partner responses, monitoring eBilling systems/reporting.

Position Requirements:   

• Experience with CM Aderant or Elite billing software is required; a high level of knowledge with all Aderant is preferred.
• Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.
• Strong technology skills, including knowledge of Microsoft Office (emphasis on Excel), are a must.
• Position requires outstanding written and verbal communication abilities, excellent organizational skills and the ability to strategize, multi-task and prioritize.
• Ideal candidate has an exemplary customer service mindset and is highly motivated.
• An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.
• Candidate must be flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Position: Billing & Collections Specialist

Location: Century City, CA (Hybrid, 3 days onsite)

Pay: $75,000 to $90,000 annually

Experience: 5+ years' legal billing experience in a mid to large law firm to serve as the liaison between assigned attorneys and the Accounting Department.

Education: A college degree in Business, Accounting, Finance, or a related field is preferred.

Type: Full-time; Direct Hire 

Schedule: Monday – Friday, 9:00am to 5:30pm

Kent Daniels & Associates is seeking a Billing & Collections Specialist to join our dynamic law firm client!   

Job Description: 

• Coordinate monthly distribution of pre-bills to attorneys for review and revisions.
• Monitor timely completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with Firm policies, engagement letters and client guidelines.
• Generate WIP, A/R, and Retainer reports and track assigned attorney inventories.
• Complete ad hoc billing requests as requested by attorneys and assistants.
• Research aging WIP and A/R balances and provide attorneys with thoughtful analysis regarding the best course of action for balances.
• Facilitate preparation and submission of budgets for specified matters and provide variance analysis to attorneys.
• Responsible for preparing LEDES file to be sent to the client reviewing the file to maintain accuracy and compliance with eBilling guidelines, and following up with client and partners/assistants.
• Responsible for coordination and resolution of eBilling issues for assigned attorney clients.
• Ensure timely and helpful communications are sent to appropriate parties where data needed to resolve issues is fully identified and communicated efficiently.
• Proactively monitor eBilling progress including status reporting in systems, WIP, matter and timekeeper set-ups, and key process aspects.
• Ensure that all eBilling issues, including deductions, are monitored and resolved timely and provide submission and problem solving assistance.
• Manage the collection process for assigned attorney clients including preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with client/partner responses, monitoring eBilling systems/reporting.

Position Requirements:   

• Experience with CM Aderant or Elite billing software is required; a high level of knowledge with all Aderant is preferred.
• Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.
• Strong technology skills, including knowledge of Microsoft Office (emphasis on Excel), are a must.
• Position requires outstanding written and verbal communication abilities, excellent organizational skills and the ability to strategize, multi-task and prioritize.
• Ideal candidate has an exemplary customer service mindset and is highly motivated.
• An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.
• Candidate must be flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.