Billing Clerk - Creative Financial Staffing

Billing Clerk- Jessup, MD

About the Company and Billing Clerk Opportunity:

• Our repeat client is a leader in the construction industry in business in the DMV for over 50 years!
• This company is led by a team with more than 150 years combined experience in the construction industry
• Due to growth in the business, they are currently looking to add a Billing Clerk, skilled in AP and AR, to their medium size team and work in their office in Jessup, MD on a contract to hire basis. This person will have the opportunity to grow into a Billing Manager over the next couple years!
  • Employees have been described as warm, welcoming, and family friendly and work environment is very laid back and old school
• Schedule: 100% in office in Jessup, MD. Typical office hours are M-F 8:30am-5pm with a one hour lunch but can be flexible to meet candidates' needs.
• Reports to the CFO

Job Duties of the Billing Clerk:

AR Duties:

• Check work orders for pricing, size and selection for the job that is scheduled for next day.
• Enter billing information in the system to create invoices and send it to customers accordingly.
• Prepare estimated cost sheet for customers.
• Handle a workload of 60-80 invoices daily on average.
• Check proposals and get approvals.
• Provide management with spreadsheet of daily sales for jobs that are not completed and missing billing and PO.
• Filing AR documents and paperwork accordingly.

AP Duties:

• Review all invoices for appropriate documentation and approval prior to payment.
• Receive, open, and file invoices.
• Match invoices with proof of delivery, bill of lading, and purchase order.
• Reconcile vendor price and adjust prices.
• Process and enter invoices in the system.
• Prepare spreadsheets for payable invoices as required.
• Post payments and vendor discounts in the system.
• Communicate with vendors regarding invoice payments, price adjustments, credits, discrepancies etc.
• Review prices keyed on purchase order and inventory screen and adjustment.
• Review work orders and pull invoices for claims and file.
• Assist and provide documents and information during field exam, audit or for tax purposes.

Qualifications for the Billing Clerk:

• 2+ years' billing/accounting experience
• Associates degree or higher education in any field a plus, but not required
• Experience using an accounting ERP system preferred
• Basic Excel skills required
• Detail oriented and able to communicate professionally internally and externally with a variety of personalities and cultures
• Comfortable working on a team in a fast paced, paper heavy environment
• Able to meet deadlines and push others to assist in meeting those deadlines