Billing and Accounts Receivable Specialist - Opportunities, Inc.

About Opportunities, Inc.

Opportunities, Inc. seeks to ensure that all people with intellectual and developmental disabilities are provided chances to build a broad range of skills, gain new knowledge, interact with their community and, most importantly, be provided a variety of inclusive opportunities within the communities where they work, recreate, and live. We provide excellence in vocational, social, and adaptive skill development to help adults with disabilities achieve their fullest potential for independence and self-confidence.

About the role

The Billing and Accounts Receivable Specialist reports directly to the Chief Financial Officer (CFO) and is responsible for the tracking and completion of all Billing and invoicing done within the Finance Department. This includes regularly interacting within the State's billing system to determine what claims have been processed and what claims are outstanding. In addition, the Billing and Accounts Receivable Specialist works with all members within the Finance Department to ensure regular tasks are done within required timeframes. The Billing and Accounts Receivable Specialist will need to be knowledgeable in the usage of accounting software and will be responsible for regular tracking and recording of financial information. The Billing and Accounts Receivable Specialist will also assist with the annual audit and support the CFO in other ways to ensure smooth processes for the Finance Department.

FLSA Classification: Exempt

What you"ll do

• Ensure the accurate billing and tracking of all claims submitted from Opportunities, Inc.'s database into the State of Maryland's LTSS billing system.
• Completing Reconciliation of all billed claims and following up, internally and externally, on outstanding claims that have not been paid.
• Collaborate with CFO and Information Systems Manager regarding the process for billing of services, ensuring that billed information has been reviewed properly by the program team.
• Collaborate with Staff Accountant and CFO to develop standardized processes within the Finance department related to billing and tracking of all claims and invoices.
• Complete and Submit the billing for State-Only funded individuals and communicate any issues are challenges to the CFO.
• Completes and submits all required items for the DSP Supplemental Grant provided through Prince George's County Government and administered by the Prince George's Provider Council.
• Creates and submits invoicing for Supplemental funding provided through Montgomery County ensuring that all requirements are met and any requests for Organizational information related to the supplemental funding are completed.
• Works closely with Director of Advancement regarding all Grant Related funding ensuring that all grant funding is known within the finance department and expenses within grants are tracked accordingly.
• Collaborate with the Director of Employment Services to ensure a smooth process for billing the Division of Rehabilitation Services.
• Creates and submit all invoices for DORS services, following up on unpaid invoices with the appropriate personnel from DORS, and working with ES staff to ensure that all information provided supports billing.
• Assists in the process of Monthly and Year-End closing by ensuring that all receivables are posted and accounted for within the account system.
• Generate any needed reports related to receivables status and distribute those to leadership/management.
• Assist with the development and ongoing maintenance of the DIVVY spend and management system implemented for staff.
• Maintain accurate information and billing records within the Organization's accounting software, ensuring that invoices for billed services are generated based on the billing done through the LTSS database.
• Create and/or maintain systems to track services that are paid for via a Private Pay and Self-Directed Services payment arrangement. Ensuring that all invoices are tracked through to their completion, and following up with responsible parties to ensure any late payments are received.
• Provide assistance with all audits, including the annual audit, and providing all necessary documentation for both internal and external auditors.
• Stay up to date with changes to the State's billing requirements and/or systems, and maintain knowledge on any billing nuances associated with billing Medicaid services via the LTSS portal.
• Pull reports, as needed, from iCM, LTSS, or the accounting software, and share within the Finance Department, or leadership, as needed. Monitor Remittance Advice reports to identify payment discrepancies, denials, or underpayments.
• Attend and participate in all necessary meetings related to Opportunities, Inc. financial matters.
• Attend trainings and webinars, as needed or required, for staff development and to ensure proper knowledge is known regarding all financial matters.
• Other duties as assigned.

Desired Skills

• Creative and detailed-oriented
• Proven initiative and self-starter attributes
• Excellent analytical, problem solving and troubleshooting abilities; with strong data analysis acumen, and focus on accuracy and attention to detail
• Ability to effectively manage multiple priorities at the same time
• Strong organizational and time management skills
• Ability and willingness to work in a high energy environment
• Relates well to diverse populations; builds appropriate rapport
• Outstanding communication and interpersonal skills
• Strong ability in using Microsoft Office suite

Qualifications

• Bachelor's degree in Finance or related field required, Master's degree and/or CPA, preferred
• 2-5 years' experience working within a Finance Department, with a focus on ensuring the smooth flow of processes
• Experience with financial reporting and analysis, as well as budgeting and forecasting

Salary: $55,000-57,500

Additional Information:

UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Opportunities- Inc complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@opportunities-inc.com

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