Bilingual (Spanish) Real Estate Administrative Assistant at Hawthorne Capital

Job Title:

Bilingual (Spanish) Real Estate Administrative Assistant

The Company:

We are Hawthorne Capital and Liberation Ranches. We purchase rural land, develop/improve it, and sell it to those who dream of owning their own piece of Texas. We have been recognized as a Great Place to Work in 2022, 2023, and 2024, and as one of the Best Places to Work in Houston by the Houston Business Journal in 2022. Visit our Great Place to Work® page at

Job Overview:

Because this position will be responsible for property transaction documentation handling, note management,

In addition to real estate related tasks, this position will perform various administrative duties such as overseeing service accounts, managing the flow of office documentation, maintaining filing systems, and other general office tasks as needed to support the workflow of the company.

Employment Type:

• Full-time

• Long-term

• Hybrid schedule: In-office on Monday, Wednesday, and Thursday; remote on Tuesday and Friday. Please note that this schedule is non-negotiable.

Location: 

• Montrose, Houston, TX 77019

Compensation

• Starting at $45K annually

Real Estate Duties/Responsibilities:

• Manage a growing portfolio of real estate notes

• Review borrower account activity and analyze performance to determine appropriate course of action

• Communicate with borrowers, clients, vendors, and agencies

• Communicate with note servicing companies and legal counsel

• Submit documents to counties for recording

• Compile transaction documentation for monthly reporting

• Maintain spreadsheets with sales data

• Create company meeting minutes

• Organize and maintain complete and accurate physical and digital filing system

• Maintain marketing inventory

• The occasional errand

Administrative and Personal Duties/Responsibilities:

• Manage subscriptions, payments, maintenance, and more for service accounts

• Schedule and oversee general maintenance and repairs

• Oversee and perform donations to organizations and help to individuals

• Copy, scan, and fax documents as needed

• Handle miscellaneous personal duties as requested with a proactive approach to meeting needs outside of standard job functions.

• Periodically perform tasks outside the scope of this job description

Required Skills/Abilities:

• Intermediate level of proficiency with Microsoft Office Word and Excel

• Spanish fluency with solid verbal and written communication skills

• Interpersonal, negotiation, and conflict resolution skills

• Organizational, attention to detail, and follow-up skills

• Data entry with accurate and precise information input

• Meticulous record keeping skills

• Self-motivated and able to work independently with minimal supervision

• Time management skills with a proven ability to meet deadlines

• Ability to handle multiple projects at once and prioritize accordingly 

• Open to constructive criticism and feedback, viewing it as an opportunity for growth and improvement

• Ability to act with integrity, professionalism, and confidentiality

• Resourceful mindset

Education and Experience:

• High school diploma or GED required

• Minimum 2 years of administrative support experience required

• Real estate experience preferred

• Customer support experience preferred

Other Requirements:

• A clean background check

• 2-4 solid professional references from supervisor or manager

Benefits and Perks:

• Competitive salary

• Medical, dental, and vision benefits

• Retirement plan with partial company matching

• Paid time off

• Wellness program

• Job stability

• Relatively flexible work schedule

• Business casual dress code

• Ongoing education and training

• Annual retreat/professional conference

• Employee recognition program

• Team building and social activities

• Volunteering opportunities

• Friendly and engaging co-workers

• Friendly managers who prefer not to micromanage

• Height adjustable desk

• Well-decorated and comfortable office environment

• Coffee and snack stations with nitro brew and espresso coffee options

• Conveniently-located office, with quick access to dozens of charming shops and restaurants, not only in Montrose but also in nearby Midtown, River Oaks, The Heights, Upper Kirby, The Galleria, and Downtown Houston

How to Apply:

Apply directly via this platform. For the highest priority, submit your resume and a cover letter in PDF format to careers@hawthornecapital.com.

Next Steps:

1. We will review applications as we receive them and reach out to top candidates. We will invite selected candidates to a brief video call to discuss the position, qualifications, and to ensure that the company's and the candidate's compensation, schedule, and work expectations align.

2. Candidates who move forward will then be asked to complete an application, and personality and cognitive assessments.

3. Candidates who move forward will be invited for an office tour, and an in-person interview with the hiring manager and other team members. During this visit, candidates will be asked to complete software and/or skills tests.

4. Once a hiring decision has been made, a formal offer letter will be sent to the chosen candidate.

Deadline:

Applications must be submitted by