Bilingual Legal Administrative Assistant - Palladino | Isbell | Casazza

Palladino, Isbell & Casazza, LLC. (PIC Law) is a fast-paced, progressive immigration law firm located in Philadelphia. Our mission is to help immigrants, their families, and businesses seeking to hire and sponsor immigrants.

We are seeking a bilingual English- and Spanish-speaking and a bilingual English- and Russian-speaking Legal Administrative Assistant for our busy Immigration Law practice. Candidates must be fluent in both English and Spanish or English and Russian. The position requires frequent interpreting.

Responsibilities

• Punctual daily opening and closing of the office
• Answering phones, taking messages, calling back clients and potential clients
• Greeting clients as they come to the office and informing staff their appointments have arrived
• Receiving and sending firm mail, which includes opening mail, scanning documents, and notifying clients/staff about received documents.
• Scheduling on phone or in-person, including new client consult appointments, existing clients for review or prep, and scheduling hearing notices and interviews on calendars.
• Handling payments, including through Square
• Completing forms and notarizing documents
• Organizing files, supplies, and front desk space

Qualifications

• Minimum of high school/GED required. Associates or bachelors degree a plus.
• Must be bilingual in English and either Spanish or Russian and have excellent verbal and written communication skills in both languages.
• Upbeat, positive, and patient approach to interacting with clients and colleagues
• Extremely detail-oriented, organized, and able to meet deadlines
• Familiarity with Google Calendar and Zoom management. Ideally would have familiarity with Calendly, Square, Podio.

Benefits include:

• Full healthcare coverage, including vision, starting first day of employment
• 401k with profit share after one year of employment
• 36-week parental leave policy
• PTO, holidays, and volunteer time
• Firm-paid notary licensing after 90 days of employment