Bilingual Freight Rate Validation Specialist - Virtual Company
Deerfield Beach, FL 33441
About the Job
We have an excellent opportunity for a Freight Audit specialist in our offices in Deerfield Beach, Florida. This non-exempt position will report directly to the Freight Supervisor. Responsibilities include, but are not limited to, the following:
Job Summary: We are seeking a Freight Rate Validation Specialist for a 6-month temporary position to support rate validation and SOX compliance activities within our logistics team. The successful candidate will play a key role in ensuring freight rates are properly validated and compliant with established procedures.
Key Responsibilities:
- Freight Rate Change Report / baseline Execution:
- Run the weekly freight rate change report / baseline report from SAP following specified SOX-related parameters.
- Verification of Rate Changes:
- Verify that each rate change or new rate was requested and approved through DocuWare, ensuring they appear on the report.
- Auditor Validation:
- Collaborate with the team to validate the rate, effective date, and associated DocuWare approval number.
- Confirm that the rate change aligns with our Master Hauler Agreement, approved bids, mileage tables, and other approved documents stored in DocuWare.
- Variance Identification & Documentation:
- Identify any variances between the report and the approved rates. Document these discrepancies in the report and ensure follow-up with the Freight Audit Specialist to correct the rates in SAP.
- Maintain evidence of follow-up until the rate is corrected and reflected in the new freight rate change report.
- Rate Update and Reporting:
- Once variances are resolved, re-run the rate change report in SAP for the appropriate date range, or obtain individual screenshots of updated records.
- If a report is re-run, capture and document report parameters, row totals, and time/date stamps.
- Final Review & Documentation:
- Ensure all validations and comments are completed. Sign off in the designated cell to confirm that no additional review or comments are outstanding.
Experience: Prior experience in freight auditing, rate validation, transportation billing or any related field is required.
- Bilingual: English and Spanish – required.
- Strong analytical and problem-solving abilities, with a keen attention to detail and ability to identify discrepancies in reports.
- SOX Compliance Knowledge: Familiarity with SOX (Sarbanes-Oxley) compliance and internal controls is highly desirable.
- Proficiency in SAP, DocuWare, and MS Excel (advanced functions such as VLOOKUP, pivot tables, etc.).
- Ability to communicate effectively with internal teams and external auditors.
- Collaborative mindset with the ability to work independently and as part of a team.
- High School diploma, or equivalent, plus 1–3 years job related experience /bachelor’s degree in business administration, accounting, Logistics, Supply Chain Management, or a related field is preferred.
- Fast-paced office environment with regular use of computers and software systems.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.