Bilingual Export Documentation Team Lead at Vaco, LLC
Medley, FL 33166
About the Job
Overview:
Assist in maintaining an efficient and profitable added value service within the scope of export, warehouse consolidations, and Inland for freight shipments exporting from the United States. Maintain effective business relationships with suppliers, vendors, carriers, customers, and domestic offices/departments. Work and communicate with other members of the Company to create an effective team. Contribute expert knowledge during discussions of critical issues. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications:
- Three (3) years of experience in Exports, inland coordination, and warehousing consolidations. To include: Export documentation air and ocean, coordinating inland trucking for LTL/FTL (Less/Full Trailer Load), and cargo consolidation FCL/LCL (Less/Full Container Load) container maximization.
- High school diploma or equivalent.
- Effective analytical and negotiating skills relevant to rating, pricing, and bookings.
- Knowledge of Export Regulations and governing Federal Agencies.
- Experience in preparation of Electronic Export Information (EEI/SED), Ocean Bill of Lading (OBL) documents, airway bills, vehicle validation, and Letter of Credits.
- Knowledge of export documents such as Commercial invoice, Certificates of Origin, and POA.
- Demonstrate ability to lead people.
- Intermediate computer skills (in programs such as Word, Excel and PowerPoint).
- Advanced communication skills in English and Spanish (verbal and written).
- Ability to communicate (read and write) effectively in a business environment in both, English and Spanish.
- Ability to establish and maintain effective working relationships with fellow employees and other individuals s/he may have to contact in order to perform her/his job.
- Ability to respond to common inquiries regarding the areas and/or countries s/he works with.
- Excellent attention to details and sense of urgency, ability to prioritize with emphasis on quality of work.
- Ability to work with limited supervision, multitask, and possess strong initiative.
- Ability to work extended hours, holidays and/or weekends, as needed.
Preferred Qualifications:
- Knowledge of state, federal and international applicable laws and regulations (Federal Maritime Commission, Census Bureau, OFAC, U.S. Customs, environmental and hazardous, import/export, maritime Air and Civil Aeronautic Board).
- Familiarity with International Commercial Terms (INCOTERMS) and shipping terms.
Duties and Responsibilities:
- Lead the Standard Export team to ensure effective execution of Seaboard Solutions services.
- Train all team members to meet the company’s service objectives and assist management in maintaining a continuous staff enhancement program.
- Continuously review, modify, and enhance processes and procedures to maintain optimal service and efficiency levels.
- Assist with the creation and maintenance of standard operating procedures for accounts and the division.
- Maintain positive and encouraging working relation with all service providers.
- Oversees the consolidation team to ensure shipments are coordinated in a timely manner.
- Audit export shipment files for accuracy.
- Monitor consolidated containers are maximized based on established criteria.
- Maintain management informed on a regular basis, alerting management of business opportunities, problems /issues.
- Keep current with government regulations pertaining to international commodities shipments, e.g. hazardous materials, customs, foreign country regulations.
- Prepare appropriate shipping documentation, billing to customer, air way bills, delivery orders, commercial documents, etc. as well as tracking of shipments.
- Prepare and oversee load plans of cargoes per customer’s request.
- Prepare reports required by customers or management, and invoice all related services performed on shipments.
- Other duties as assigned by management.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.