Proposal Specialist - Safe Fleet

Meet the Smart Safety Company

At Safe Fleet our name says it all. We make fleet vehicles – and everyone in and around them – safer. Our fleet safety platform brings together best-in-class products, ground-breaking technology, and a 100-year history of fleet know-how and innovation to solve the world’s biggest fleet safety problems.

Our core value is safety. Without safety first, efficiency and productivity are not possible. This is true for our products, our culture, and our relationship with our community. Our vision is to reduce preventable deaths and injuries in and around fleet vehicles with a goal of ZERO accidents.

We are re-defining what safety means for fleets of every type – from school buses to waste collection trucks, firefighting to utility vehicles, police cruisers to delivery vans.

Whether you work in our Charlotte plant to build life-saving stop arms for school buses, or design advanced camera vision products in our Vancouver office, forge valves and high-quality nozzles to fight fires, or dream up new ways to protect fleet operators in our Corporate HQ in Kansas City, you’ll contribute to our goal to keep everyone safe.

We are a fast-growing manufacturing, service, and technology company with over 1700 employees in over 15 locations across Canada and the US. We’re looking for motivated self-starters with innovative thinking to join our team and help us achieve our growth and performance goals. Sound like you?

JOB SUMMARY

As a Bid & Proposals Specialist for the Safe Fleet Law Enforcement Business Unit (SFLE), you will be responsible for capturing RFP/RFI opportunities, composition and timely submission of complete, compliant, and persuasive proposals, and acting as the contract manager for cooperative procurement programs for the law enforcement market. As a team member of the business development team, you can expect to work closely with the Sales Team and numerous Subject Matter Experts across various internal departments, including Product Management, Engineering, Support, PMO, and Legal to ensure proposals are competitive and internal resources understand potential scope if awarded. You will also be involved in sales strategy and competitor analysis discussions with management to determine market trends and avenues for improvement.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Review all in-bound Requests for Proposals (RFP) and Requests for Information (RFI), providing a detailed summary to management for review and opportunity vetting.
• Responsible for all aspects of proposal response, including technical, presentation, physical/electronic composition, and on-time submission.
• Obtain high-level or deeper knowledge of all aspects of solution, including technical capabilities, project implementation process, and long-term sales and technical support capabilities.
• Engage Subject Matter Experts (SME) and distribute relevant portions for input/review when necessary, including Product Management, Sales, Legal, Finance, and Executive teams.
• Conduct and drive internal meetings so all related stakeholders are aware of potential commitments and Scope of Project for major opportunities.
• Prepare sales quotes for complex, multi-year projects.
• Serve as the main point of contact throughout the Request for Proposal (RFP) and Request for Information (RFI), evaluation phase.
• Track and generate a quarterly report of industry trends and ongoing solution shortfalls when compared to competitors.
• Maintain an electronic knowledge base of Request for Proposal (RFP) and Request for Information (RFI requirement responses, templates, and images.
• Create and maintain bid spec documents for the sales team to provide to clients prior to Request for Proposal (RFP) release.
• Serve as the Contract Administrator for various Cooperative Purchasing Programs
• Maintain processes/requirements for cooperative contract compliance.
• Escalate any non-standard or currently non-compliant cooperative contract terms to the relevant internal personnel for resolution.
• Participate in cooperative contract negotiations with corporate counsel to provide relevant background and context.
• Initiate and process cooperative contract amendments, including updates to catalogs/pricing.
• Provide info and train Sales Personnel/PMO on relevant cooperative contract requirements and utilization.
• Completion of various forms and documentation for executive signature, i.e., Sole Source Letters, Conflict of Interest, Affidavits.
• Other duties as assigned.

Salary Range: $63,000 - $74,000/yr

At Safefleet, we are an equal opportunity employer that is committed to creating a diverse and inclusive workplace where everyone is valued and respected. We embrace diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We promote fair and equitable hiring practices and foster a culture of inclusivity and respect. Our core values of integrity, innovation, teamwork, customer focus, and safety guide our efforts to provide a workplace where all employees can thrive and reach their full potential.

Requirements:

• Ability to deliver high quality documentation paying attention to detail.
• Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures.
• Proficiency in MS Office (Word/Excel/PowerPoint, Visio etc.) and Adobe or Nuance PDF creator.
• Experience with Salesforce CRM is preferred.
• Strong organizational skills, with attention to detail.
• Strong communication, writing, and leadership skills.
• Strong critical thinking and analytical skills.
• Ability to work in a fast-paced environment with a specified time schedule.
• 2+ years law enforcement industry experience preferred.