Benefits Specialist - Virtual Company
New York City, NY 10001
About the Job
Interviewing immediately, hiring immediately, must be able to start ASAP.
Vaco Boston is conducting a confidential search for a Benefits Analyst on behalf of a prominent organization. This temporary position is designed to cover a period of 3-4 months and requires expertise in U.S. benefits administration.
No third-party inquiries, no c2c, must be in the Eastern or Central Time Zone of the United States. Position is 100 percent remote but must currently be in the United States. Unable to sponsor now, unable to sponsor in future. No recruiters.
Work Setting & Comp Details: The role is fully remote, preferably based in the Eastern or Central Time zones, and offers a hourly rate of $30-40/hr.
Job Overview
The Benefits Analyst will play a pivotal role in supporting the People Team, focusing primarily on U.S. benefits but also engaging in international benefits programs. This position is ideal for someone with experience in open enrollment and a keen interest in expanding their knowledge to include international benefits. The role involves close collaboration with carriers and the organization's broker team, as well as direct interaction with employees to address their benefits-related inquiries and onboarding processes.
Key Responsibilities
- Administer U.S. Benefits Programs: Oversee medical, dental, vision, life, disability, and other voluntary benefits programs.
- Employee Records Management: Maintain and update employee benefit records in Workday, including managing life events, new hire elections, and annual open enrollment reporting to vendors and payroll.
- Reference Materials: Develop and update U.S. benefits reference materials, such as the Benefits Site, Benefits Guide, and targeted benefit information sessions.
- Employee Interaction: Serve as the primary contact for employee benefits inquiries, handling the benefits inbox, and providing high-confidentiality support to resolve issues.
- Annual Benefits Renewal: Assist in the annual U.S. benefits renewal process, working with the Global Benefits Manager and broker to review benchmarks and present recommendations.
- Open Enrollment: Lead the Open Enrollment process in the second year, including drafting communications, responding to inquiries, and coordinating information sessions.
- COBRA Administration: Maintain COBRA systems and processes, including subsidies and the annual enrollment process.
- 401(k) Plan Administration: Support the administration of the U.S. 401(k) plan.
- M&A Transition Coordination: Assist with benefits plan transition activities related to mergers and acquisitions.
The successful candidate will have substantial experience in U.S. benefits administration and a strong interest in gaining international benefits exposure. Experience with Workday and managing open enrollment processes is essential. Additional experience with COBRA, 401(k) administration, and project work in international benefits will be advantageous.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.