Benefits/HRIS Manager at Middough Inc.

Middough Inc. - 'TOP WORKPLACES' Award Winner!

Benefits/HRIS Manager - Position and Responsibilities

As a Benefits/HRIS Manager with Middough, you will partner with the VP of Human Resources to lead and manage all employee benefit programs, benefit renewals, annual benefit open enrollment, annual compliance reporting, HRIS system management, benefit/leave policy administration, benefit administration/reporting, wellness programs, employee customer service, and work closely with the company benefit broker. Responsibilities include, but are not limited to, the following:

• Implements and administers employee benefits programs such as medical, vision and dental plans, life insurance plan, retirement plan, short- and long-term disability programs, accidental death policies, supplemental benefit programs, and flexible/health spending accounts.


• Administer the company 401(k) savings plan compliance and reporting requirements which includes communications and partnership with plan record keeper for annual non-discrimination testing and 5500 compliance reporting.


• Manage all monthly benefit carrier invoice audits and payments timely and accurately.


• Manage, update, and maintain the employee data within the HRIS modules; partner with the Information Systems department to implement HRIS updates/changes/configurations.


• Manage the annual ACA compliance reporting through ADP Workforce Now.


• Be the company wellness champion and manage the annual wellness programs by partnering with the benefit broker and benefit carriers.


• Partner with benefit broker and VP of HR to analyze and propose new and/or enhanced benefit plan designs across all company locations that align with the company strategy around competitiveness in the labor market, attract and retain top talent. Coordinate with VP of HR and benefit broker to present required data for annual benefit renewal quotes; partner with VP of HR to evaluate renewal quotes for internal proposal


• Manage the full annual benefit open enrollment program through partnership with the benefit broker. Responsibilities include the open enrollment process/timeline, employee communications/meetings, annual benefit guides, training, data reporting to vendors, ADP Workforce Now benefit plan setup, and audits.


• Prepare and execute, with benefit broker, the benefit plan descriptions, benefit agreements and insurance policies, and ensure insurance carriers implement benefit changes promptly and accurately.


• Counsel employees on existing benefit programs through timely and accurate communications.


• Ensure company compliance with provisions of the Employee Retirement Income Security Act (ERISA), Consolidated Omnibus Reconciliation Act (COBRA), Family Medical Leave Act (FMLA), and Health Insurance Portability And Accountability Act (HIPAA), Patient Protection and Affordable Care Act (PPACA), VETS reporting, and EEO-1 reporting. Handle the preparation of applicable reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissions, and other regulatory agencies.


• Review and analyze changes to state and federal laws pertaining to benefits; report required changes to VP of HR.


• Build and maintain professional working partnerships with corporate departments (such as Payroll, IT, IS, and Marketing) and all employees and management teams across the company.


• Manage both the electronic and hard copy filing of all human resources records.


• Other benefit and HR responsibilities as assigned.

Education, Experience and Skills

The successful candidate will possess the following:

• Bachelor's degree in human resources, business, or related field.


• 15+ years of direct hands-on benefit experience around health/welfare plans, retirement plans, disability and life plans, HRIS management, leave management, and compliance reporting is required.


• 5+ years of management level experience required, includes benefit management and people management.


• Experience with ADP Workforce Now, Oracle, Epicor, or Microsoft Dynamics 365 desirable.


• SHRM credential(s) highly desirable.


• Work experience in a professional, technical, or consulting environment required.


• Working knowledge of applicable federal, state, and local employment laws and regulations.


• Highly effective and engaging verbal/written communication and interpersonal skills at all levels in the organization while maintaining professionalism and confidentiality.


• High degree of integrity in adhering to corporate policy and within all HR activities.


• Excellent ability to take initiative, be self-motivated, and meet deadlines.


• Excellent analytical, organizational, time management, and attention to detail skills.


• Highly skilled in Microsoft Office applications.

Physical Requirements

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this position, the successful candidate will:

• Remain in a stationary position, often standing or sitting for prolonged periods.


• Frequently walk, reach with hands and arms, climb stairs, balance, stoop or kneel, twist/bend, use repeating motions that may include the wrists/hands/fingers and talk and hear.


• Frequently use up-close vision, distance vision, depth perceptions, and the ability to adjust focus.


• Should not expect adverse environmental conditions within company offices.


• May be exposed to adverse environmental conditions (such as climbing ladders and/or stairs, extreme heat and/or cold, and/or poor air quality) if or when on-site at a client facility. Safety protections provided by the client and/or company and are required to be used and followed.


• May require occasional car or air travel to other company locations or client sites.


• This position requires the candidate/employee to possess and maintain a valid driver's license in their state of residence.

About Middough

Middough Inc. (Middough), founded in 1950, is a leading professional engineering, architecture and project solutions company providing services to a broad spectrum of Fortune 500 clients in nine core industries with offices across the Central, Midwest and Northeast regions. Our diversified team is our greatest asset, and they are challenged with a large variety of interesting projects, management and technical development opportunities and team building experiences. Middough employs the best and brightest individuals who share our passion for excellence and who are dedicated to client satisfaction, quality service, safety awareness and professional development.

What Middough Offers

We offer a growth and learning culture which encourages and supports employee development through a wide variety of tools and resources such as the company Learning Management System, Middough Learning Center. Middough provides an opportunity to bring your talents and expertise to a successful and growing organization for your career advancement goals. Additionally, we offer a highly competitive compensation and the following comprehensive benefits package, based on eligibility and plan terms/changes:

• A hybrid work model for work-life flexibility (based on business and client needs)


• Medical, Dental, and Vision coverage


• Company paid Short/Long Term Disability, Life, AD&D, and Travel Insurance


• Health Saving and Flexible Spending Accounts


• 401(k) Plan


• Paid Time Off, Company Paid Holidays


• Flexible Start Times


• Tuition Assistance


• Paid Certifications and Registrations (as applicable)


• Employee Assistance Program

Middough participates in the Department of Homeland Security (DHS) and Social Security Administration (SSA) E-Verify program to confirm work authorization.

Equal Opportunity Employment

We are an equal opportunity employer and value diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors or any other protected characteristic under protected by federal, state, or local laws. Middough does not support sponsorship for any applicant that requires an employment visa (i.e., H-1B) to work lawfully in the US.