Benefit & 401(k) Analyst - UNIQLO

Company Overview:

Apparel that comes from the Japanese values of simplicity, quality and longevity. Designed to be of the time and for the time, LifeWear is made with such modern elegance that it becomes the building blocks of each individual’s style. A perfect shirt that is always being made more perfect. The simplest design hiding the most thoughtful and modern details. The best in fit and fabric made to be affordable and accessible to all. LifeWear is clothing that is constantly being innovated, bringing more warmth, better design, and better comfort to people’s lives.

Position Overview:

The Benefit & 401(k) Analyst is responsible for assisting the Total Rewards Senior Manager and Total Rewards Generalist in the areas of benefits, compensation, and other key initiatives. This role will work directly with employees, assisting them with questions or concerns related to all total rewards.

Job Responsibilities:

Benefits Administration:

• Assists with the administration of comprehensive benefits programs, including medical, wellness, dental, vision, disability, life, flexible spending account, retirement and auxiliary plans.
• Respond to employees’ benefits-related questions
• Audit benefit vendor invoices quarterly for accuracy and process for payment on a monthly basis.
• Develop and implement benefit communications to assist employees with benefit programs and policies, conduct training workshops, working with brokers and vendors to resolve issues.
• Resolve escalated health and insurance program claims and advocate for employees in benefits-related matters.
• Support and serve as a subject-matter expert on select benefit plan rules, acting as a liaison between the company, carriers, and benefit vendors.
• Work with stakeholders across the organization to support the resolution of benefit issues and enhance process efficiencies.

• Support annual benefits activities such as Open Enrollment, compliance reporting, and program valuation.
• Participate in project work relating to benefit design, administration, systems development, and legislative compliance.
• Assist in developing and implementing HR policies and procedures related to benefits administration
• Provide support for other HR initiatives and projects as required
• Stay informed about legislation and governmental requirements to assist in analyzing impacts on benefits programs in the U.S.
• Additional duties as assigned, contributing to the successful operation of the company's health & insurance benefits services.
• Other duties as assigned by supervisor
• Frequent in person collaboration

401(k) Administration:

• Manage and support US retirement benefits, including vendor integrations, data integrity & accuracy, administration and required disclosures
• Assist in design development, launch, and communications for retirement benefits, benefit integrations, and assessments of current program design and assessment within market competitors.
• Lead audits, year-end activities, compliance and project support, and supporting other HR initiatives development of retirement benefits.
• Manage annual audits of retirement plans and preparation of Forms 5500, 945 and other filings in collaboration with CFO, other HR specialists and Plan auditors
• Ensure compliance with federal, state, and local regulations such as ERISA, ACA, HIPAA, and FMLA
• Administer retirement plans, including 401(k), ensuring IRS compliance and fiduciary duties

Open Enrollment Administration:

• Coordinate annual open enrollment process.
• Review open enrollment elections for accuracy and timely completion.
• Integral contributor and facilitator during annual open enrollment process.
• Manage open enrollment activities, including communication preparation, information sessions and overseeing enrollment procedures in HRIS system

Leave Administration:

• Coordinate leave administration (FMLA, ADA, Paid Family Leave, disability plans) in conjunction with managers and outsourced absence management vendors for new and open claims.
• Coordinate administration of liability and workers’ compensation claims.
• Oversee the administrative aspects of leave management, such as generating reports on leave usage and balances, and providing guidance to employees and managers on leave-related matters.
• Regularly evaluating leave management processes and procedures to identify areas for improvement and implementing enhancements to streamline operations, enhance efficiency, and improve the employee experience.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 5+ years of experience in benefits administration in a professional environment
• Proficient knowledge of employee benefits laws, regulations, and best practices
• Experience with benefits administration software and HRIS systems; ADP experience is a plus
• Strong communication (written and verbal) and interpersonal skills, capable of engaging with employees across all levels
• Excellent analytical and problem-solving abilities, with meticulous attention to detail
• Ability to handle sensitive information discreetly and professionally
• Experience with Workday or similar HRIS systems
• Strong analytical and problem-solving skills.
• Ability to manage multiple tasks and projects simultaneously.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.

Salary: $103,000 - $119,000 annually*

*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.

As an Equal Opportunity Employer, UNIQLO USA does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.