Bel Brands Executive Assistant - Bel Brands USA

Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, Kaukauna, Merkts, Price's and GoGo Squeez is a growing global company that values your contributions, strives to create a sense of belonging for everyone and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bels commitment to sustainability and healthier and responsible food for all. The company has headquartes in Chicago for our Bel Cheese business and in New York City for GoGo Squeez. Bel operates five manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD, Nampa, ID, and Traverse City, MI.

Job Description Summary

We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.

Specifically, this role includes managing calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involve managing product sample requests, overseeing the Disney Partnership Hospitality Fund budget and ticket distribution, and coordinating important legal documentation.

Overall, this position requires strong organizational skills, negotiation abilities, ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.

Essential Duties and Responsibilities

• Manage calendar, meeting requests, travel schedules, etc.
• Prepare expense reports; reconcile statements to ensure all expenses have been captured
• Welcome and register internal and external visitors
• Proactively prepare materials for daily needs (agendas, daily calendar, volume reports, meeting decks, )
• Lead, develop, plan and execute internal and external key industry and traversal events and meetings by overseeing all aspects from concept through completion for: Large off-site or on-site internal meetings (Annual Company Summit, Strat Plan) and more.
• Manage all aspects of event planning and management, including identifying and working with a variety of external venues/facilities, negotiating along with our Procurement team contracts, maintaining and managing large event budgets, and managing all on-side logistics.
• Develop effective and collaborative relationships with internal and external stakeholders
• Conduct post-event survey/data analysis to inform future events
• Manage and coordinate welcome/team life internal events for employees (breakfasts, etc.)
• Support and lead various in-office employee engagement or special employee events/activities

Operational Support

• Manage product sample requests through Supply Chain team and US Cold Storage to ensure timely distribution to Agency partners. Send packages when applicable.

• Manages the Disney Partnership Hospitality Fund budget and ticket distribution.
• Serve as the point-of-contact for our communications customer care team.

• Coordinate signatures, hard copy management and electronic filing for important legal documentation. Key participant in audits to ensure contracts and other legal forms are properly documented.

Qualifications and Competencies

Minimum degree and experience required:

• Minimum of 5 years of relevant experience supporting c-suite level executives
• Bachelors degree is a plus
• Ability to work in dynamic environment and openness to expanding and changing job responsibilities
• Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, executives and other stakeholders
• Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization.
• Energetic personality, with strong interpersonal communication skills and service-oriented
• Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner
• Ability to adapt to and thrive in a rapidly changing business environment
• Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans
• Proficient in Microsoft Office Suite

Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, attention to detail, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Department.

Working Conditions:Work is performed largely in a hybrid office environment, required 3-days in office (generally Tuesdays, Wednesdays and Thursdays), and flexibility for up to 4 depending on schedule of visitors. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns related to meetings and trade shows. Periodic travel may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Total Rewards:

This is a non-exempt, overtime eligible role.

Base salary target $70,000 - $80,000 based on experience,

7% bonus potential

401k match, medical, dental, vision insurance available from day one

PTO days.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brands policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call

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