Beacon Hill | Temporary Office Administrator MA at Beacon Hill

Our client, an insurance company based in Waltham, MA, is seeking an Office Manager to join the team. This individual will play a key role in ensuring the smooth daily operations of the office and will report directly to the Head of Workplace, working closely with site leaders. This role requires a proactive, organized, and self-motivated individual who thrives in a fast-paced environment. This is an onsite, full-time position, and compensating $25-30 per hour depending on level of experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Responsibilities:

• Office Operations: Oversee daily office operations, ensuring an efficient, happy, and productive workspace.
• Point of Contact: Act as the face of the office and the primary liaison with building management, internal teams, and cross-functional partners.
• Administrative Support: Manage vendor schedules, coordinate meetings, host visitors, and assist with onsite offsites and events.
• Office Environment: Maintain a clean and inviting office space.
• Event Coordination: Plan and execute company events, including milestone celebrations, holiday parties, weekly brunches, and surprise moments.
• Inventory & Supplies: Maintain office supplies and ensure proper stock levels.
• Correspondence Management: Handle incoming and outgoing communications, including emails, tickets, and phone calls. Sort and route mail appropriately.
• Budget & Expenses: Manage office budgets and expenses.
• People-Related Tasks: Assist with office tours, hosting visitors/candidates, and contributing to a positive office experience.
• Office Policies & Procedures: Implement and maintain office policies to uphold company standards.
• Office Maintenance: Coordinate maintenance and repairs with vendors and service providers.
• Special Projects: Support special projects as needed.
• Space Management: Oversee office moves, reshuffles, furniture placement, and upgrades to the physical environment.
• Meeting Prep: Prepare spaces for specific meetings and events (e.g., trainings, all-hands, partner meetings).

Qualifications:

• Education: Associates or Bachelor's degree in hospitality, human resources, facilities, or a related field preferred.
• Experience: Proven experience as an office administrator or in a similar administrative role.
• Skills:
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficiency in Google Suite, Slack, and ticketing systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills with a proactive and resourceful approach.
• Additional Preferences:
• Familiarity with People processes and basic accounting principles.
• Ability to handle sensitive information with confidentiality.
• Flexibility to adapt to changing priorities and deadlines.
• Experience in space planning or workplace/facilities management a plus.
• Work Requirements: Ability to be onsite 5 days a week during core business hours.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)