Beacon Hill | Executive Assistant/Office Manager IL at Beacon Hill

Our client, a prominent insurance product distributor, is seeking a dynamic and highly organized Executive Assistant & Office Manager to support leadership and manage the day-to-day operations of a fast-paced office. This role combines executive assistance with office management responsibilities, ensuring the office runs smoothly while supporting multiple leaders across administrative tasks and strategic initiatives.

Key Responsibilities:

• Manage multiple calendars, scheduling, travel, expenses, meetings, and events for leadership.
• Oversee the organization and maintenance of the office, ensuring a clean, efficient, and well-stocked workspace.
• Coordinate technology and vendor services, ensuring smooth meetings and office operations.
• Serve as the primary point of contact for building management, facilities-related communication, and maintenance requests.
• Manage office supplies, security access, and conference room preparation.
• Support leadership by assisting with event planning, guest relations, meeting preparation, and internal communications.
• Take ownership of onboarding processes, internal directories, and content management for internal systems.
• Collaborate with leadership to implement improvements and streamline administrative processes.

Qualifications:

• 3+ years of experience in an administrative or office management role.
• Strong ability to manage multiple priorities, projects, and vendors in a fast-paced environment.
• Proficient in MS Excel, Word, Outlook, and Microsoft Team Sites (OneNote, PowerPoint).
• Excellent communication skills, both written and verbal, with a high degree of professionalism and tact.
• Ability to work independently, think critically, and collaborate with team members.
• High level of integrity and attention to detail.
• Bachelor's degree preferred.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)