Beacon Hill | Executive Assistant IL at Beacon Hill

Our client, a leading investment firm, is seeking a proactive and detail-oriented Executive Assistant (EA) to provide high-level administrative support to their leadership team. This role involves managing calendars, coordinating travel, preparing key financial reports, and supporting client and investor relations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational and communication skills, and have experience in the financial services or investment industry. This is a hybrid position, requiring 3 days onsite with flexibility for remote work.

Key Responsibilities:

• Manage complex executive calendars, meetings, and travel.
• Prepare reports, presentations, and communications for senior leadership.
• Coordinate client and investor meetings, events, and presentations.
• Assist in project management and strategic initiatives.
• Handle sensitive documents with confidentiality and maintain office supplies.

Required Qualifications:

• 5+ years as an Executive Assistant in a fast-paced, professional services setting, preferably in finance.
• Expertise in calendar management, travel coordination, and expense reporting.
• Proficiency in Microsoft Office Suite and CRM tools.
• Strong written and verbal communication skills, with the ability to interact with high-level stakeholders.

Preferred Qualifications:

• Bachelor's degree.
• Experience with travel booking and financial reporting software.

Work Environment:

• Hybrid schedule (3 days onsite, 2 days remote).
• Occasional evening work for tight deadlines or special events.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)