Bankruptcy Legal Administrative Assistant - Jackson Walker

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Bankruptcy Legal Administrative Assistant

FLSA: Non-Exempt

Reports To: Office Administrator

POSITION SUMMARY

Provides high-level administrative support to debtor bankruptcy team in Houston. Maintains positive contact with attorneys and support staff and observes confidentiality of client, personnel and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Utilizes MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs and a familiarity with MS Excel, MS Powerpoint and Time Entry.
• Proficiency with document management systems, such as iManage.
• Creates, scans and profiles documents and correspondence in appropriate document management system.
• Coordinates and schedules travel, meetings, and appointments; assists with expense reimbursements.
• Monitor status of cases, including acquisition of court dockets, keeping attorney apprised of recent developments.
• Compile and organize all case documents to enable locating any document at a moment’s notice.
• Obtain bankruptcy documents from local bankruptcy court in addition to courts in other districts.
• Arrange for filing and service of pleadings.
• Prepare service lists, updating same when applicable.
• Docketing of deadlines associated with a file through the appropriate calendaring system.
• Performs other administrative and secretarial duties as requested.

REQUIRED SKILLS & ABILITIES

• Minimum 2 years’ experience, 3-5 years preferred, in order to gain an understanding of law office policies and procedures.
• Familiarity with Federal courts and bankruptcy filing procedures.
• Proficiency in electronically filing documents in CM/ECF.
• Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing are essential for success in this position.
• Knowledge of legal terminology, legal documents, court system and e-filing.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone, and follow instructions effectively from a diverse group of attorneys and staff to provide information with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Due to the time-sensitive nature of the work, regular full-time attendance, including being available to work unscheduled overtime hours, is an essential function of the position.
• Other duties as assigned by the employer.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.