BAAS05-2024-00933-Office Support Specialist I-Law Enforcement Academy-Douglas - State of Wyoming

GENERAL DESCRIPTION: 


The Wyoming Law Enforcement Academy, under the Attorney General's Office, seeks highly motivated people who desire to work in a professional environment and succeed while working with a like-minded team to accomplish the Academy's Mission.  This position is the first point of contact between the Wyoming Law Enforcement Academy and the public.  This position performs a wide range of general and agency-specific office and administrative tasks for the Academy in accordance with established guidelines and procedures.

The Wyoming Law Enforcement Academy is located in Douglas, Wyoming.   Douglas is the home of the Jackalope.  Douglas promotes, provides, and delivers vital resources to its residents and visitors to allow them to live, work, and play in a great community.  Each August, Douglas hosts the Wyoming State Fair.

The State of Wyoming's total compensation package is excellent and includes:

• Paid annual and sick leave
• Paid holidays
• Retirement with employer contributions
• Deferred Compensation Plan with employer contributions
• Health insurance with an employer contribution toward premiums
• Insurance options for health, dental, life, vision, ambulance, and short and long-term disability
• Longevity pay

 
Human Resource Contact: Stacy Berres / 307-777-7130 / stacy.berres@wyo.gov 


ESSENTIAL FUNCTIONS:  The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

 

• Serves as the primary office receptionist, answering and directing phone calls,  greeting and assisting the general public, students, facility users, and vendors.
• Processes the Academy's mail (incoming and outgoing).
• Monitors the Academy's general email box and mail voice box/messages.  
• Creates weekly electronic board messages.
• Responsible for the production, maintenance, and distribution of all printed and digital training resource materials for training courses. 
• Schedule and maintain dorm room and training room reservations for all users attending training.
• Handle reservations for all user groups and tours.
• Order, maintain, and distribute all office supplies and training supplies. 
• Make recommendations on office equipment for repairs, maintenance, and replacement.
• Assist the training specialist and serve as the backup to the Academy Clothing Canteen.
• Handle fiscal duties as directed by the Academy Director.
• Assist, as directed by the training specialist. with meetings of the Wyoming Law Enforcement Academy Advisory Board, Communications Training Advisory Board, and Detention Training Advisory Board meetings.