Auxiliary Program Director - The Stony Brook School

The Stony Brook School is seeking a dynamic and visionary Auxiliary Program Director to design and launch an exciting and diverse range of summer activities. This leadership role offers the unique opportunity to shape programs from the ground up, drive the success of facility rentals,and oversee selected conferences throughout the academic year. As a key player in advancing the school's mission, you will deliver outstanding programs, optimize the use of facilities and resources to generate significant revenue, and ensure the financial and operational success of the Summer Programs.

As part of our commitment to growth and excellence, we've recently collaborated with SPARC (Summer Programs and Auxiliary Revenue Collaborative) to develop a strategic plan that focuses on this very role. This initiative underscores our dedication to a thoughtful, forward-looking approach, and highlights our commitment to creating a well-structured and supportive environment. High-level candidates can be confident that they are joining a school prepared to provide strong leadership and clear direction.

Key Responsibilities:

Financial Planning and Management

• Spearhead the financial strategy for the Auxiliary Programs, including revenue forecasting, budget creation, and cost management for year round rentals and for the summer program.
• Collaborate with HR and the CFO to establish staff salary structures.
• Monitor expenditures closely through efficient tracking of Purchase Orders, Check Requests, Petty Cash, etc.
• Develop pricing strategies for camp programs and facility rentals to maximize profitability.
• Coordinate with the school's dining services to offer cost-effective meal plans for camps.

Marketing and Promotion:

• Craft and execute a comprehensive marketing plan annually, employing a mix of digital and traditional channels to maximize program visibility and enrollment.
• Oversee the production of marketing materials, including the website, camp brochures, postcards, social media campaigns, and newspaper ads, in collaboration with graphic designers/print companies.

Summer Preparation:

• Coordinate with Human Resources to lead the hiring process for camp staff, ensuring all personnel undergo background checks and meet qualification standards.
• Manage camp registrations, monitor program capacities, and foster partnerships.
• Liaise with the Suffolk County Department of Health for pre-camp inspections and compliance.

Camp Execution:

• Direct all summer activities, focusing on the professional growth and development of the Summer Programs staff.
• Conduct comprehensive staff training, including job-specific training, abuse prevention, CPR certification, and adherence to all required camp standards and regulations.
• Facilitate daily staff meetings and manage key camp operations like Flagpole gatherings and Carline sessions.
• Provide mentorship to Program Heads, assisting with administrative tasks and encouraging leadership among campers and staff.

Camp Wrap-Up:

• Analyze the summer's financial performance in collaboration with the Business Office to inform future planning.
• Review program outcomes, staff performance, and participant feedback to continuously improve the camp experience.

Conference and Rentals:

• Manage facility rentals all year, including athletics events, pool, buildings, classrooms, chapel, dormitories, and campus grounds.
• Play a leading role in the planning and execution of conferences, ensuring alignment with the school's standards and goals.
• Work collaboratively with Gravitas, Academic Leadership, and Athletics.

Qualifications:

• Proven experience in managing successful summer programs.
• Bachelor's Degree required; Master's Degree (or higher) preferred.
• Strong financial acumen and budget management skills.
• Excellent marketing and communication abilities.
• Effective leadership and team management experience.
• Attention to detail and ability to see tasks through to completion.
• Proficient in Google Docs, Microsoft Office Suite (particularly Word and Excel), and database management.

The Stony Brook School is an independent college preparatory school (grades 7-12) dedicated to challenging young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill in order to serve the world through their character and leadership.

Why Join Us?

• Competitive Salaries: We offer competitive salaries, commensurate with experience and education.
• Comprehensive Benefits: Free premiums for medical and dental insurance coverage.
• Retirement Plan: Defined Contribution 403(b) plan with immediate vesting and a 7.5% matching contribution.
• Insurance: School-paid group term Life Insurance, Long Term Disability, and Accidental Death & Dismemberment policies.
• Professional Development: Opportunities for growth and learning.
• Additional Benefits: Free meals while school is in session, a generous paid leave policy for vacation, personal days, sick days, and holidays.

Salary Range: $50,000 to $100,000; commensurate with experience and housing arrangements.

Housing Consideration: The role may include housing, which will directly impact the salary range.

EQUAL EMPLOYMENT OPPORTUNITY: In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Stony Brook School will be based on merit, qualifications, experience, and abilities. We do not discriminate based on race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by law.