Audit Administrative Assistant - Eide Bailly LLP

Location: All Locations in the United States 

    Phoenix, AZ

Work Arrangement: Remote, In-office or Hybrid 

In-office or Hybrid 

In-office 

A Day in the Life:

A typical day as a Audit Administrative Assistant might include the following:

• Utilize Engagement software to complete a wide range of tasks.
• Perform the editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Prepare and assemble reports, company materials and client documents as directed.
• Conduct math checks, proofing and formatting of financial statements before they are processed.
• Process client audit confirmations.
• Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts.
• Process expense reports for partners.
• Organize incoming mail for partners as directed.
• Prepare monthly billing statements for Audit partners.
• Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
• Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office.
• Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.

Who You Are:

• You have an Associate's degree and 2+ or more years of experience in administrative support.
• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet. 
• You hold yourself to the highest professional standards and maintain strict client confidentiality. 
• You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
• You are able to work overtime as needed.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Experience in public accounting or finance administration is a plus. Familiar with financial statements is a plus.
• You are proficient in:

• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. 
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. 
• DocuSign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.  

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together 

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.   

Benefits 

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.  

Next Steps 

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.  

For extra assistance in your job search journey, explore EB Career Resources—a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. 

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.