Audit Administrative Assistant - Eide Bailly LLP

Who We Are

Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests in the office. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!

Why You'll Love Working Here

At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.

Typical Day in the Life:

A typical day as an Audit Administrative Assistant might include the following:

• Utilize Engagement software to complete a wide range of tasks.
• Perform the preparation, editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Prepare and assemble reports, company materials and client documents as directed.
• Conduct math checks, proofing and formatting of financial statements before they are processed.
• Process client confirmations.
• Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
• Make arrangements for various meetings via conference calls, video conference and webcasts.
• Process expense reports for partners and managers.
• Assist with processing outgoing mail. Organize incoming mail for partners as directed.
• Responsible for audit scheduling.
• Coordinate catering for meetings.
• Prepare monthly billing statements for Audit partners.
• Make travel arrangements for auditors.
• Provide general administrative support to partners, managers and staff of Eide Bailly including typing, faxing and copying.
• Assist in office-wide duties such as mailings, form letters, distribution lists and data updates.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
• Regular and predictable attendance
• Open to new challenges and assist with special projects as requested.
• Run office errands when necessary 

Who You Are:

• You have an Associate's degree or 2 years of past administrative support experience
• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are highly proficient in Microsoft Excel required, as well as proficient in Microsoft Word and Outlook.
• You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
• You have strong written and verbal communication skills.
• You are able to work overtime when needed.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Benefits and Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying salary ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.  

Salary Range:$22.00-$29.00/hr.  

Beyond base salary, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

What to Expect Next

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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