Athletic Manager - William Penn School District

Supervisor: Athletic Director

Employee Group: WESPA - 12 months

JOB SUMMARY:

The Athletic Manager will provide administrative support to the athletic department which includes, conducting student athlete registration, verifying student eligibility, maintaining coaching certification files, preparing materials and correspondence, confirming team schedules, coordinating officials for all game contests, and coordinating transportation.

KEY RESPONSIBILITIES & ESSENTIAL DUTIES

1. Develop correspondence, prepare sports rosters, athletic apparel orders, coaching manuals, game passes, programs, newsletters, certificates and guides.  
2. Schedule and record minutes of meetings for the Athletic Director and maintain files. 
3. Answering telephones, routing telephone calls or messages to appropriate staff, and sorting incoming and outgoing mail.
4. Update the school athletic calendar 
5. Conduct student athlete registration, verify student eligibility, maintain coaching certification files, confirm team schedules, coordinate officials for all game contests
6. Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data.
7. Maintain all confidential student athletic records including, physicals, GPAs, insurance forms, fees and fines.
8. Processes athletic purchase orders, tracks expenses, and ensures budgetary compliance.  Make bank deposits as needed, reconcile bank statements, and prepare monthly financial reports for the Athletic Department.
9. Make transportation and travel arrangements for athletic teams and coaches to and from athletic events.
10. Assists in organizing pep rallies and updates athletic display boards.
11. Assists in contacting financial sponsors, communicating with the Booster club, and with fundraising projects.
12. Manage all insurance records and claim/accident forms and ensure proper completion.
13. Represents the school and the District in interactions with students, staff, parents, and community members.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
• Ability to understand and hold self and others accountable for promoting and attaining the goals as outlined inFocus Forward 2025.
• Ability to respond sensitively to common inquiries or complaints from students, parents, staff, and members of the community.
• Ability to multi-task without compromising integrity or fidelity
• Ability to prioritize multiple projects and effectively handle competing demands and deadlines
• Ability to foster effective relationships with District staff, schools and external partners
• Ability to understand school policies, rules, and procedures and apply them properly in the context of repetitive and new situations.
• Ability to complete Health and Safety Online Training.

REQUIRED QUALIFICATIONS:

1. High School Diploma or General Education Diploma (GED)
2. Five (5) years of full time, paid, progressively responsible administrative and managerial experience which included typing, general clerical training or equivalent combination of education and experience deemed acceptable by WPSD.
3. Valid Pennsylvania driver’s license
4. Possess a First Aid certificate

CONDITION OF EMPLOYMENT

Current clearances as required by PA Department of Education:

• (Act 33) PA Child Abuse History
• (Act 34) PA Criminal Background Check
• (Act 114) FBI FIngerprint Background Clearance
• (Act 168) Sexual Misconduct/Abuse Disclosure Release

WORKING CONDITIONS  & PHYSICAL REQUIREMENTS:

• Work scheduled hours on a consistent basis
• Indoor office environment is subject to frequent interruptions
• Regularly required to talk or hear.
• Frequently required to walk, sit, bend, stand, use hands for fine manipulations, handle or handle or feel and reach with hands and arms using a keyboard and video display terminal.
• Required by this job to have specific vision abilities which include close vision, distance
• vision, ability to adjust focus on peripheral vision.
• Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
• Lifting objects with a strength factor of light work
• Occasional bending, reaching and stretching
• Occasional kneeling, crouching and squatting
• Occasional pulling, pushing

LEVEL OF COMPENSATION:  In accrodance with the collective bargaining agreement.

Disclaimer: The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include every possible activity and task performed by every specific employee.

Last updated: November 9, 2023 TNG