Asst. Property Manager - Newport Beach (contract) Jobs in NEWPORT BEACH CA \ Marketing manager Job Recruiters - Mattson Resources

Assistant Property Manager - Newport Beach (Contract) 
Hourly - $36.00 - $39.00 DOE 
Work schedule: 8:30 - 5:00 Monday - Thursday, Friday 8:30 - 4:00 
1 day hybrid after training is complete 

Overview:

The Assistant Property Manager will provide support to the Company portfolio of retail centers.  The ideal candidate must have commercial Real Estate or Residential Property Management experience.  You will participate in the management of the day-to-day operations of the Properties, interact and coordinate with the Property Owners/Principles, Tenants, Contractors, Vendors, and other individuals who support and are involved with the ongoing day-to-day operation of the Projects. Familiarity with standard property management, accounting procedures and financial reports preferred.  Strong multi-tasking skills required for this face-paced environment. 
 

Basic Duties and Responsibilities:

Office Management and Administration
 

• Answer the telephone, taking messages, dispatching work orders and other responsibilities as may be required for the smooth operation of the properties.

• Assist in the Administration of Tenant Leases.
• Review, understand, and enforce lease terms.
• Resolve tenant issues in a service oriented manner that promotes retention.
• Computer proficiency.  Word processing skills and spreadsheet knowledge required.

Operations
 

• Interact with all property vendors including but not limited to Janitorial, HVAC, Security, Landscaping, etc. to ensure the property has daily coverage as contracted.
• Maintain and follow up on all insurance certificates for vendors and tenants. 
• Maintain and acquire all tenant and vendor contact information for files.

• May be called upon to inspect the buildings and/or properties for cleanliness, verification of scheduled repairs and maintenance.

• Work with Senior Management to follow-up on tenant complaints/issues.

• Assist with tenant move-ins and move-outs.

• Reports all pertinent events and activities to the Sr. Manager.
• Expected to answer after-hour emergency calls when needed.

Financial
 

• Assist with gathering information for annual operating and capital budgets.

• Assist accounting manager and Sr. Manager with pursuing delinquencies as requested.
• Assist with accounts payable as needed.

Leasing
 

• Assist and coordinate with utility companies for turn-on/off services for vacancies.
• Ensure cleanliness and market ready for vacancies.

Minimum Qualifications
 

• Previous strong Admin / Assist Prop Mgr. experience in Commercial Real Estate  
• California State Driver’s License
• Self-discipline and self-motivation
• Strong organizational and follow-up skills
• Highly skilled computer knowledge, especially in Word and Excel
• Be highly self-directed and goal and detail oriented, yet able to work as a team player
• Have the ability to accept supervision constructively
• Working knowledge of accounting procedures and the budget process
• Exceptional customer service skills