Associate Legal Administrator - HERS Advisors

HERS Advisors has partnered with a successful Labor & Employment law firm who has an immediate need for an Associate Legal Administrator to work in their West Los Angeles, CA office (hybrid). The Associate Legal Administrator will provide support to the firm’s Executive Director in managing legal operations and strategic initiatives. This is a great opportunity for someone who is looking for the career path of a law firm Administrator!

Responsibilities for Associate Legal Administrator:

• Manage special projects and firm-wide initiatives, coordinating resources, deadlines, and ensuring deliverables are met
• Assist with planning and executing firm events and business meetings
• Prepare meeting materials, including agendas and minutes, and follow-up on action items
• Conduct research, analyze data, and prepare reports to support strategic decision-making
• Create and maintain financial spreadsheets for reporting and analysis
• Prepare financial reports to support the Executive Director and firm leadership
• Assist with applications for business insurance renewals and selection of employee benefits
• Help maintain annual corporate records, including obtaining required signatures from shareholders
• Facilitate effective communication between the Executive Director, Firm Managing Partner, Office Managing Partners, Partners, Department Heads, and Managers
• Draft, edit and distribute high-level correspondence, legal documents, and presentations
• Act as a liaison between internal departments and external stakeholders, skillfully managing expectations among various parties
• Develop and maintain efficient systems for tracking and prioritizing tasks across departments and projects
• Conduct periodic assessments of office needs to ensure optimal functionality
• Identify and resolve conflicts in scheduling
• Stay updated on emerging technologies, including AI and best practices in legal administration
• Track and upload confidential information to SharePoint Intranet Site

Requirements for Associate Legal Administrator:

• Bachelor's degree required
• 3+ years of experience in a law firm or professional services environment
• Advanced proficiency in Microsoft Office Suite (strong Excel skills required)
• Strong project management and analytical skills
• Experience with putting together budgets
• Familiarity with legal terminology and documentation

Salary range: 90-110k. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com