Associate Director of Operations (Healthcare) - Essen Medical Associates

At Essen Health Care, we care for that! 

As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. 

Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Job Summary: Do you have a strong management background and experience working with geriatric or adult population? This is an exciting opportunity for career advancement. Growing healthcare program located in Bronx New York area has an opening for an Associate Director to oversee a new chronic care program that has been established for underserved patient population which includes diabetes and mental illness. Patients receiving care management can access primary and behavioral health care and services are managed through the program and in this role, Director will oversee and manage care management program for the organization and implement as well as develop plans. This position reports to the Director of Operations of the program. This department will be a vital component of value-based programs and population health in Essen Health Care and growth opportunities in participating in these programs are available to the right candidate.

• Processing of invoices for multiple locations
• Reviewing invoices for proper authorization before payment
• Code all invoices with correct subsidiary, location and general ledger account
• Oversee internal approval process and timely processing of invoices received from office managers at all locations, and our India team
• Prepare and process check run for payables to vendors, independent contractors and employees as needed
• Process ACH payments by uploading file into bank website as needed
• Responsible for online payments through vendor websites as needed
• Daily Review and process recurring bills payments, Credit card reconciliation, utility payments, and rent payments bank activity posting for automatic payments
• Run and review bi-weekly payment reports
• Review open and paid vendor bills
• Perform vendor maintenance tasks, including: new vendors setup in accounting system, requesting W-9 form, address updates, etc.
• Monitor and research stale dated checks, and unclaimed properties
• Understand and process sales & use tax where necessary
• Coordination of year-end 1099 reconciliation and processing of 1099 forms for submission to the IRS
• Understand prepaid expenses, and accruals
• Responsible for daily filing of vendor invoices
• Other projects and duties as assigned

• Master’s degree in Management or Health Care Administration
• 3- 5 years in a supervisory or management role
• Strong ability to identify risks
• Follows office procedures with regard to HIPAA documents and adheres to HIPAA privacy mandates; adheres to confidentiality policy; demonstrates infection control compliance relevant to job responsibilities: e.g. standard precautions
• Strong Problem Solving and Judgment
• Communicates effectively and clearly both verbally and in writing
• Builds and maintains constructive relationships

Salary: $65,000-$85,000

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.