Assistant to Dean - University of Houston

Organization

Provides professional staff support to the Dean of the college in matters affecting all academic areas. Advises on academic, organizational and institutional matters. Interfaces with senior staff to address concerns and brings projects to completion. Analyzes and assists in the development of strategies to meet university and college goals.

1. Conducts strategic analysis to be used in the planning of college endeavors, both internal and external to the university. Works with leadership of the college to ensure objectives are met.
2. Provides evaluation, input, and guidance to the Dean on short-term and long-range planning activities. Coordinates the activities of the Dean and facilitates proper time management of his activities.
3. Participates in academic policy development, including drafting policies and reviewing policies prepared by others.
4. Coordinates academic processes, i.e. promotion and tenure, faculty hiring, faculty evaluations.
5. Coordinates the preparation of various college reports.
6. Assists the Dean and senior staff with ad hoc problem solving.
7. Represents the Dean on committees and other cooperative projects.
8. Performs other job-related duties as assigned.

EEO/AA

Bachelors and 5 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:

- Department is willing to accept experience in lieu of education. 

About the Gerald D. Hines College of Architecture and Design 

Since 1945, design has remained the foundation of our studies at the University of Houston Gerald D. Hines College of Architecture and Design. Located in the fourth largest city of the United States and one of the most diverse design communities in the country, the Hines College offers students a platform of integrated disciplines through top-ranked programs in Architecture, Interior Architecture, and Industrial Design. We strive to produce designers who are skilled in their craft, capable of using advanced technology and methods of industrialized production, and understand the power of design to shape communities throughout the world. 

Additional Posting Information: 

• Under general supervision, coordinates oversees, and/or performs a wide variety of administrative support activities for the Dean. Assignments may be confidential in nature.  
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings. 
• Schedules and coordinates dean's appointments and/or travel arrangements, and coordinates and oversees daily office activities. 
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. 
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. 
• Perform administrative functions related to faculty recruiting, including, but not limited to: coordinating faculty searches; planning and overseeing faculty orientations; preparing faculty contracts; determining and maintaining promotion and tenure schedules and preparing related communications 
• Necessary qualifications for success in this position include the capacity to be a self-starter who operates with urgency, focus, and discipline; the ability to multi-task between assignments (i.e. organizational skills); detail-oriented: quality and precision-focused; and excellent communication skills (written, verbal, presentation, and interpersonal). 
• Experience in a higher education environment is preferred, but not required. 
• The ideal candidate is an individual who has previous work experience as an Executive Administrative Assistant or Assistant to an Executive-level position. 
  

Knowledge, Skills, and Abilities Required:

• Knowledge of planning and scheduling techniques. 
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. 
• Records maintenance skills. 
• Database management skills. 
• Skill in organizing resources and establishing priorities. 
• Word processing and/or data entry skills. 
• Ability to create, compose, and edit written materials. 
• Knowledge of office management principles and procedures. 
• Ability to coordinate and organize meetings and/or special events. 
• Knowledge of academic administrative principles and procedures. 

The following documents are required:

• Applicants failing to include all requested documentation will risk consideration for the position.  
• Complete UH application with salary history 
• Resume 
• Three professional references; the hiring department expects you to name current or past supervisors. The Hines College will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted after the interviewing process has been completed. 

Employee Status

Job Posting