Assistant To Chair - Center City (Full Time) - Thomas Jefferson University & Jefferson Health

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.  If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

EDUCATIONAL/TRAINING REQUIREMENTS:

• Minimum of a high school diploma

EXPERIENCE REQUIREMENTS:

• At least 5 years of experience providing administrative support to senior management in a university environment
• High level of computer proficiency
• High level of communication and customer service skills.
• Strong organizational skills
• Ability to work under the pressure of inflexible deadlines.

TYPE OF EQUIPMENT USED:

• Standard office equipment including Dictaphone.

WORKING CONDITIONS & ESSENTIAL PHYSICAL DEMANDS:

• Office environment with proximity to basic science research laboratories.

PRIMARY FUNCTION:

To provide a high level of primary support to the Department Chair with regard to the Department’s administrative functions, the Chair’s involvement in clinical, research, and academic matters, and the Chair’s involvement in the governance of the University.

CORE FUNCTIONS AND COMPETENCIES:

• Provides administrative support to,

1. PXE International Center of Excellence and Clinical Care
2. Jefferson Institute of Molecular Medicine
3. Debra Molecular Diagnostics Laboratory
4. Jefferson Center for International Dermatology
5. The Joan and Joel Rosenbloom Research Center for Fibrotic Diseases
6. The Kehua Li Lectureship
7. The Uitto Lectureship
8. The Ghohestani Fellowship
9. PXE International Meetings
10. Matrix Symposium International Meetings
11. Summer Student program

• Coordinates the internal research faculty appointment and promotion process
• Maintains the Chair’s calendar and schedule and coordinates meetings on and off campus as necessary; makes domestic and international travel arrangements for Chair and prepares travel expense reimbursement paperwork and electronic submission.Types and formats abstracts, book chapters, manuscripts for publication, including the preparation of scientific slides,and grant application materials and submissions, and maintains Chair’s curriculum vitae.
• Acts as an editorial assistant for professional journals when the Chair is involved in an editorial role.
• Coordinates special projects that involve working with high level professionals in dermatology departments nationally, and national and international dermatology organizations such as, American Academy of Dermatology, Society of Investigative Dermatology, Dermatology Foundation, etc.
• Coordinates all planning for and management of a minimum of five international and domestic scholastic conferences and symposia each year.
• Serves as a liaison between the Department and the local dermatology community and resident teaching institutions throughout Philadelphia.
• Plans and organizes high-visibility events, which support the missions of the Department, that include facility, lodging, and meal arrangements, scheduling guests and speakers, and monitoring event budgets.
• Assists with the administrative functions of local professional societies such as the Philadelphia Dermatological Society.
• Acts a departmental liaison to the Office of Institutional Advancement.
• Interfaces with the Office of International Affairs to insure appropriate visa status for post-doctoral fellows and technical staff.
• Prepares for an on-boards department research volunteers and visiting scholars.
• Knows policies and procedures applicable to assigned duties. Uses sound judgment and is aware of potential hazards before taking action. Promptly reports errors/events or situations of actual or potential harm. Understands emergency procedures and can demonstrate appropriate response.