ASSISTANT RESOURCE COORDINATOR - Mills-James Inc

Title ASSISTANT RESOURCE COORDINATOR Description

Assistant Resource Coordinator

Company Overview:
Mills James, a leader in creative media and event production, is seeking a full-time Assistant Resource Coordinator to join our team in Columbus, Ohio. This role is vital in ensuring the efficient scheduling of fleet vehicles and supporting labor and equipment needs across our growing enterprise. If you thrive in a fast-paced, dynamic environment and enjoy collaborating with talented professionals, this role is for you!

Position Overview:
The Assistant Resource Coordinator is responsible for coordinating fleet vehicles, facilitating crewing and equipment needs, and supporting live events across all Mills James service lines. This role includes assisting Resource Managers and occasionally performing warehouse technician duties. The ideal candidate is highly organized, detail-oriented, and skilled at multitasking in a collaborative setting.

Key Responsibilities:
- Fleet Coordination:
- Schedule and assign fleet vehicles for events and hospitality support.
- Collaborate with the Fleet Manager to monitor vehicle status and arrange rentals when needed.
- Resource Management:
- Coordinate labor and equipment needs with Hospitality Operations Managers and Resource Managers for live events.
- Resolve resource conflicts and secure external resources as required.
- Logistics Support:
- Communicate with Warehouse Operations regarding fleet assignments, equipment deliveries, and pickups.
- Ensure production standards, pricing, and processes align with company objectives.
- Administrative Tasks:
- Use scheduling and resource management software effectively.
- Facilitate communication via phone and email regarding equipment rentals and labor bookings.

Required Qualifications:
- Bachelor's degree or equivalent combination of education and experience (four years of related experience/training).
- Minimum of one year of scheduling or operations experience.
- Basic knowledge of audio, video, and lighting system operations.
- Exceptional communication and organizational skills, with the ability to manage multiple projects simultaneously.
- Valid driver's license and medical card.
- Flexibility to work nights and weekends as needed.

Preferred Qualifications:
- Experience in event production or resource scheduling software.
- Knowledge of logistics or fleet management.

Benefits:
Mills James offers a comprehensive benefits package, including:
- Health, dental, and vision insurance.
- 401(k) and Roth 401(k) retirement plans with company match.
- Paid time off and holidays.
- Opportunities for professional growth and development.

Position Requirements Full-Time/Part-Time Full-Time Location Columbus, Ohio Position Assistant Resource Coordinator Post Internal Days 0 Number of Openings 1 Req Number LIV-24-00007 About the Organization Mills James is a full-service production company of nearly 240 event and video professionals with offices, production facilities, and hospitality properties throughout five states and two time zones. Our mission is to craft and deliver experiences that deepen human connections and inspire people to care and act.
We offer robust career opportunities, a Pre-Professional program for recent college graduates, and freelance opportunities. EOE Statement Mills James, Inc. is proud to be an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

This position is currently accepting applications.

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