Assistant Research Administrator, Budget/Business Analyst - Abacus Service Corporation
San Diego, CA 92121
About the Job
Description:
Note to Suppliers: Each supplier may submit up to 2 candidates. Please ensure you present only your TOP candidates do not submit just to meet the quota.
Fieldglass Comments Section: Provide a snapshot of key information. (Do not include this on the resume.)
- Candidate's Location: Specify the city.
- Skillset Alignment: Highlight how the candidate's skills align with the role's requirements.
- Requested Time Off: Mention any requested time off, such as vacation.
- The job seeker understands the hybrid work model, typically requiring 3 days on-site. Remote work may be possible once fully trained and consistently meeting productivity expectations? Yes/ No
Assignment Information
- Campus: ATRI in San Diego
- Department/Business Unit:
- USC Address where the work is being performed: 9860 Mesa Rim Road, San Diego, CA 92121
- Will this position be virtual/remote, onsite, or hybrid? Hybrid, typically 3 days onsite. Possible remote once fully trained and demonstrates meeting productivity expectations.
- If remote, will USC be providing equipment? Yes, ATRI supplies all equipment including laptop and cell phone with a hotspot.
- Job Title: Assistant Research Administrator, Budget/Business Analyst
- Number of Positions Needed: 2
- Target Start Date: ASAP
- Duration of Assignment: There is a strong possibility that this role could transition into a full-time position. While it's not guaranteed, it is very likely.
- Work Hours: Monday thru Friday, 9:00 am to 5:30 pm (flexible)
- Dress Code: Business casual
- Parking/Cost: 0 and ample parking
- Interview Process (phone/video/in-person): Teams/ Video and in-person
Must-Haves for this role:
" Financial Analysis : Proven experience in financial analysis and budgets analysis.
" Excel Proficiency: Strong analytical skills in Excel with the ability to quickly identify trends and issues.
" Critical Thinking: Exceptional critical thinking skills are essential.
" Experience: 2 3 years in an Analyst position.
" Education: Bachelor's degree (required), preferably in Accounting or Finance.
" Academic Environment: Prior experience in an academic setting is a must.
Job Description:
- Collaborate with the principal investigator to prepare the administrative components of proposals in compliance with sponsored and non-sponsored research guidelines. Manage and communicate the submission process for both paper and electronic formats, ensuring all documents are complete and compliant.
- Develop, prepare, and finalize project budgets, including providing detailed budget justifications.
- Act as the primary liaison and active partner between principal investigators, the Office of Sponsored Research, research teams, and other departments. Address sponsor inquiries promptly and professionally.
- Work closely with the Office of Sponsored Research to ensure proper award setup and fulfillment of cost-sharing requirements. Initiate and manage cost transfers as needed.
- Review and approve expenditures while advising on post-award spending and commitment activities. Ensure compliance with funding and revenue policies.
- Prepare and deliver reports detailing project status, offering effective forecasting tools and decision-making support.
- Manage the contract closeout process, including submitting final reports and certifications. Compile necessary information and documentation for audit inquiries.
- Interpret, apply, and provide guidance on university and government policies related to research projects.
- Serve as a subject matter expert and technical resource for principal investigators and university staff.
- Contribute to and lead process improvement initiatives. Provide leadership and guidance to staff in collaborative group projects.
Onboarding Process (Campus Non-Clinical)
Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash.
- CORE
- Background Check
- Social Security Trace
- 7-Year Work and Residence History (via SSN)
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Widescreen Plus National Criminal Search
- National Sex Offender Registry Check
- Application Submission
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet Acknowledgment
Health and Safety Guidelines:
USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety.
Fair Chance Policy:
Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Note to Suppliers: Each supplier may submit up to 2 candidates. Please ensure you present only your TOP candidates do not submit just to meet the quota.
Fieldglass Comments Section: Provide a snapshot of key information. (Do not include this on the resume.)
- Candidate's Location: Specify the city.
- Skillset Alignment: Highlight how the candidate's skills align with the role's requirements.
- Requested Time Off: Mention any requested time off, such as vacation.
- The job seeker understands the hybrid work model, typically requiring 3 days on-site. Remote work may be possible once fully trained and consistently meeting productivity expectations? Yes/ No
Assignment Information
- Campus: ATRI in San Diego
- Department/Business Unit:
- USC Address where the work is being performed: 9860 Mesa Rim Road, San Diego, CA 92121
- Will this position be virtual/remote, onsite, or hybrid? Hybrid, typically 3 days onsite. Possible remote once fully trained and demonstrates meeting productivity expectations.
- If remote, will USC be providing equipment? Yes, ATRI supplies all equipment including laptop and cell phone with a hotspot.
- Job Title: Assistant Research Administrator, Budget/Business Analyst
- Number of Positions Needed: 2
- Target Start Date: ASAP
- Duration of Assignment: There is a strong possibility that this role could transition into a full-time position. While it's not guaranteed, it is very likely.
- Work Hours: Monday thru Friday, 9:00 am to 5:30 pm (flexible)
- Dress Code: Business casual
- Parking/Cost: 0 and ample parking
- Interview Process (phone/video/in-person): Teams/ Video and in-person
Must-Haves for this role:
" Financial Analysis : Proven experience in financial analysis and budgets analysis.
" Excel Proficiency: Strong analytical skills in Excel with the ability to quickly identify trends and issues.
" Critical Thinking: Exceptional critical thinking skills are essential.
" Experience: 2 3 years in an Analyst position.
" Education: Bachelor's degree (required), preferably in Accounting or Finance.
" Academic Environment: Prior experience in an academic setting is a must.
Job Description:
- Collaborate with the principal investigator to prepare the administrative components of proposals in compliance with sponsored and non-sponsored research guidelines. Manage and communicate the submission process for both paper and electronic formats, ensuring all documents are complete and compliant.
- Develop, prepare, and finalize project budgets, including providing detailed budget justifications.
- Act as the primary liaison and active partner between principal investigators, the Office of Sponsored Research, research teams, and other departments. Address sponsor inquiries promptly and professionally.
- Work closely with the Office of Sponsored Research to ensure proper award setup and fulfillment of cost-sharing requirements. Initiate and manage cost transfers as needed.
- Review and approve expenditures while advising on post-award spending and commitment activities. Ensure compliance with funding and revenue policies.
- Prepare and deliver reports detailing project status, offering effective forecasting tools and decision-making support.
- Manage the contract closeout process, including submitting final reports and certifications. Compile necessary information and documentation for audit inquiries.
- Interpret, apply, and provide guidance on university and government policies related to research projects.
- Serve as a subject matter expert and technical resource for principal investigators and university staff.
- Contribute to and lead process improvement initiatives. Provide leadership and guidance to staff in collaborative group projects.
Onboarding Process (Campus Non-Clinical)
Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash.
- CORE
- Background Check
- Social Security Trace
- 7-Year Work and Residence History (via SSN)
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Widescreen Plus National Criminal Search
- National Sex Offender Registry Check
- Application Submission
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet Acknowledgment
Health and Safety Guidelines:
USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety.
Fair Chance Policy:
Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
| Assistant Research Administrator, Budget/Business Analyst | ||
|---|---|---|---|
| Professional | ||
| SEE JD | ||
| SEE JD | ||
| No | ||
| No | ||
| No | ||
| SEE JD | ||
| No |
| No | ||
|---|---|---|---|
| Onshore Only |
| Hours per Day | 8 |
|---|---|
| Hours per Week | 40 |
| Total Hours | 2,064.00 |
Source : Abacus Service Corporation