Assistant Property Manager (Multifamily Properties) - Bullpen

Job Title: Assistant Property Manager (Multifamily Properties)

Location: Woodland Hills, CA

About Us:

Our client is a dynamic, forward-thinking property management firm specializing in multifamily residential properties across Woodland Hills, Glendale, Pasadena, and surrounding areas. They’re seeking a motivated, detail-oriented Assistant Property Manager to join their growing team and help maintain the highest standards of property management excellence.

Position Overview:

As an Assistant Property Manager, you will work closely with the Property Supervisor to support the daily operations of a diverse portfolio of apartment communities. This is a full-time, office-based role that requires periodic travel to properties for inspections, maintenance oversight, and resident interactions.

Key Responsibilities:

• Tenant & Vendor Relations: Serve as the primary point of contact for tenants and vendors, ensuring timely, professional responses and resolving issues promptly.
• Lease Administration: Draft, review, and execute CAA/AOA lease agreements and related documentation, ensuring compliance with legal and company standards.
• Financial Management: Process vendor invoices, track expenses, and maintain accurate records for budgeting and reporting purposes.
• Communication: Draft and distribute rent increase notices, late notices, and other correspondence to tenants, maintaining clear and consistent communication.
• Property Inspections: Conduct monthly site visits and property inspections, ensuring all properties are well-maintained and meet safety and aesthetic standards.
• Maintenance Coordination: Oversee and manage routine maintenance and repair requests, ensuring work is completed on time and within budget.
• Regulatory Compliance: Ensure properties remain in compliance with local, state, and federal regulations, including health and safety codes.
• Software Utilization: Use AppFolio property management software to manage tenant accounts, process transactions, and generate reports.
• Move-In/Move-Out Support: Assist with resident move-ins and move-outs, conducting unit inspections, processing deposits, and overseeing unit turnover.
• Leasing & Marketing: Assist with marketing vacant units, including conducting market analysis to determine competitive rental rates, ensuring timely occupancy, and minimizing vacancy periods.

Qualifications:

• Experience: 2+ years of experience managing multifamily apartment properties, with a proven track record of success.
• Software Proficiency: Experience with AppFolio property management software is highly preferred.
• Lease Knowledge: Strong understanding of CAA/AOA lease agreements, rent control laws, and tenant/landlord relations.
• Vendor Management: Experience in managing vendor relationships, coordinating services, and processing invoices.
• Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence.
• Maintenance Knowledge: Basic knowledge of property maintenance and repair processes, including troubleshooting and coordinating contractor work.
• Organizational Skills: Strong time management and organizational abilities, with the capability to manage multiple priorities efficiently.
• Licensing: Active California Real Estate License preferred
• Driver’s License: Valid driver’s license and reliable vehicle for travel between properties