Assistant Project Manager at Benchmark Utility Services

Company Overview

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects spanning over 8 years. With a heavy focus on mission critical facilities, our team of project managers and field staff collaborate seamlessly ensuring our customers receive the highest level of service in the construction industry. At Benchmark, our success is fueled by our exceptional workforce. We prioritize training and professional development, encouraging our team to expand and enhance their unique skill sets so they can fully realize their potential. If you are driven and passionate about excellence, we want to hear from you. Join us and be a part of our dynamic team, where your skills and ambitions will be nurtured and valued.

Position Summary

The Assistant Project Manager supports the Project Manager in planning, coordinating, and overseeing various aspects of construction projects to ensure they are completed on time, within budget, and to company standards. This role includes assisting in preconstruction activities, such as contract review and obtaining updated quotes, as well as handling billing, change orders, scheduling, and logistics throughout the project lifecycle. The Assistant Project Manager also maintains accurate project documentation, ensures compliance with safety regulations, and coordinates with field teams and subcontractors to facilitate project execution. This position requires strong organizational, communication, and problem-solving skills, as well as the ability to work collaboratively with a range of stakeholders to achieve successful project outcomes.

Roles and Responsibilities:

· Review project specifications and contracts; assist with preconstruction tasks, including contract review and obtaining updated quotes.

· Create field packages and manage Miss Utility tickets throughout the project lifecycle.

· Draft and submit submittal packages to the customer.

· Complete monthly billing tasks, including waivers and cover pages; ensure all billing is notarized and sent to the customer.

· Log change orders and T&M tickets in the database upon submission.

· Perform takeoffs, complete change order workbooks, and obtain quotes.

· Draft and send proposals after PM review.

· Track signed field tickets daily, review with superintendents, obtain related AP invoices, and send them to the customer after PM review.

· Follow up bi-weekly on completed change orders until billing is approved.

· Follow up on RFIs and submittals weekly until responses are received.

· Complete weekly project markups.

· Send weekly schedule updates to the field and/or customer by Friday COB.

· Coordinate stakeout requests and lookaheads for drafting, ensuring timely communication with the drafting department and survey team.

· Track long lead-time materials and order project materials.

· Manages project materials and equipment procurement within the project budget constraints and consistent with the project delivery schedule.

· Assist with developing and monitoring project quality, safety, and risk management.

· Assist with site inventory management, equipment moves, and rental tracking as requested by the PM or superintendent.

·Evaluates and modifies as necessary, schedules and self-performed work procedures to meet schedule milestones and financial goals.

· Ensure field teams are working with the latest drawings as changes occur.

· Keep Field wire and other project management platforms updated.

· Check the customer platform weekly for updated drawings, RFIs, submittals, and specifications; follow up with the PM as needed.

Attend company/project meetings with clients, subcontractors, etc., and provide project management support

· Track project files and documents, adhering to company policies and procedures.

· Collaborate with project team members to ensure project success, maintaining effective communication and adherence to safety and compliance standards.

· Perform other duties as assigned by management

Qualifications

· 3-5 years of construction management experience; proficient in Microsoft Office and project management software.

· Strong organizational, communication, and time-management skills.

· High School diploma or equivalent required

· Must pass pre-employment physical and drug screening.

· Has a valid driver's license and a clean driving record.

Preferred Qualification

· Bachelor’s degree in construction management, Civil Engineering, or a related field.

· Prior experience with civil construction projects, especially in site work, utilities, or heavy civil environments.

· Familiarity with construction accounting systems (e.g., Spectrum) and project management software (e.g., Procore, HCSS/Heavy Job).

· Proficient in the use of Bluebeam and various CADD software

Benchmark Utility Services offers competitive compensation, comprehensive benefits and a dynamic work environment that values excellence, teamwork, and professional growth. If you possess the qualifications and skills to excel in this role, we encourage you to apply.

Equal Opportunity Employer.