Assistant Project Manager (Real Estate Development) - Retirement Housing Foundation

Retirement Housing Foundation (RHF) is a non-profit organization of 198 communities in 29 states, Washington, D.C., Puerto Rico, and the U.S. Virgin Islands. RHF provides housing and services to more than 22,500 older adults, low-income families, and persons with disabilities. The RHF logo symbolizes a program that has grown from the very modest beginnings of a $7,000 investment. RHF has grown to be one of the largest organizations in the US devoted to building and preserving affordable housing for the most vulnerable members of society. If you have a desire to make a difference in the lives of the elderly, low-income families, and persons with disabilities, then RHF may have just the right position for you.

Acquisition

• Working closely with others, the APM assists in the underwriting and acquisition of development and acquisition opportunities
• Assists with gathering info, using various methods of data including COSTAR
• Participates in the modeling (pro forma) of new deals
• Participates in strategy sessions regarding “go” and “no-go” decisions
• Assists in managing the escrow/title process
• Attends meetings as necessary, acts as Owners’ Rep
• Helps lead efforts and manages the RFP/Q process to respond to development opportunities

 Pre-Construction

 Helps establish renovation and construction budgets based on project plans and schedules

• Helps lead efforts and manages the RFP/Q process to solicit bids from GC’s and spread bids for review and awarding of contracts
• Assists with interviews and evaluates general contractors and subcontractors and their bids, scope of work and schedules
• Reviews progress and completion of project plans (SD’s, DD’s and CD’s). Ensures compliance to RHF’s design specifications.  Work closely with project architects
• Assists with responses to plan check comments and procurement of grading, building and other permits. Work closely with 3^rd party engineers
• Coordinates construction scheduling to minimize construction disruption to existing residents for rehabilitation projects. Works closely with onsite management & Operations
• Assists Project Managers with construction related issues including value engineering, constructability and GC coordination & contracts
• Reviews and evaluates site and building conditions prior to construction

Construction

 Assists with Monitoring construction & development schedules and budgets

• Participates in the draw process and approves contractor and consultant’s pay applications, change orders and draw requests for completeness and accuracy prior to processing working closely with PM and VP of A&D
• Tracks and coordinates Requests For Information (RFIs)
• Inspects work product of general contractor and vendors for compliance to architect’s plans and specifications and generally accepted building practices. Attends building inspections with agency inspector(s) and GC’s
• Coordinates and resolves issues that affect scheduling, quality and costs of construction that may arise
• Coordinates consultants and other contractors outside the scope of general contractor’s construction contract
• Updates and coordinates with Development and Operation Departments within RHF. Strong communication skills are imperative to convey status of projects and update supervisor, development team, consultants and contractors.
• Attend frequent Owner/Architect/Contractor meetings for projects

Post Construction

• Assists in post completion coordination and documentation including punch lists, as-built documents, warranty documents, substantial completion documents, lien free title, etc. Top notch document control skills
• Performs all necessary walk-throughs to ensure all warranty items have been completed

Evaluates the quality of turn over packages, ensures

• Coordinates with administrators, faculty, staff, consultants, contractors, organized labor representatives, legal counsel and governmental agencies in the planning, design, and execution of uniquely large/ complex construction programs
• Recognizes opportunities for process improvements and offers a record of accomplishment for creating hands-on, resourceful solutions
• Distributes accurate information to the correct people on time; recognizes liabilities and potential problems, prepares, and presents timely recommendations to appropriate officials and decision makers and ensures change orders for design and construction services are warranted and properly priced
• Maintains awareness of, and champions enhancements to, industry leading practices related to enhanced project delivery
• Functions as the Department’s representative on committees and task forces of RHF, external regulatory agencies, and other organizations in support of the mission and design and construction process
• Identifies elements of project design and construction likely to give rise to disputes and claims
• Seek new business tools and methods

Additional Duties & Responsibilities:

• Assist Project Managers and provide opinion or technical guidance and pricing for their specific projects as needed
• Exploring creative options and methods for future development and presenting to team

• Compiles key metrics and high-level presentations to summarize the performance of construction sites
• Partners with the VP to establish the department’s operating and capital budget; reviews and provides continual updates; tracks actual expenses vs. forecast and makes recommendations to ensure budgetary compliance
• Guide and support VPs and managers
• Learn the relevant regulatory process for each project locale
• Ensure compliance with company policies and local, regional and federal regulations
• Develop and maintain good relations with local utilities, vendors, contractors and government agencies. Ensures field compliance with corporate engineering standards, policies and procedures
• Report all issues in a timely manner
• Other duties as assigned

If a job offer is made, your employment will start after a successful completion of references, criminal check, and other background screens as deemed necessary. If above pre-employment requirements are not successfully met, the job offer will be withdrawn.

Please visit our website at www.rhf.org for additional company information.

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