Job Title: Assistant Project Manager- Furniture

Job Type: Full-Time

Location: Hybrid-Some Travel may be required.

Compensation/Salary: $75,000-$90,000 DOE

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. 

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match. 

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply--you may be exactly who we've been looking for

Aleto is an Equal Opportunity Employer.

What We Are Looking For: 

Aleto Inc. is seeking to hire an Assistant Project Manager in Furniture, Fixtures, and Equipment to provide support for space planning, design, construction, closeout, and related analytical services over the client's entire leased or owned asset lifecycle. The Assistant Project Manager will manage the organization and installation of furniture projects of varying sizes and complexity. The Assistant Project Manager must be highly organized, hands-on, and customer service oriented. Additionally, we are looking for an assistant project manager who is comfortable working with general contractors, in the field or at the office. 

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. 

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). 

POSITION LEVEL

Mid-Level

ESSENTIAL JOB DUTIES

Duties include the following.  Other duties may be assigned.

• Customer Service. Act as the main point of contact for the customer and other applicable parties during the project process. Maintain a professional and positive demeanor with clients and other partners across all situations.
• Project Definition and Planning. Establish clear and reasonable project expectations and deliverables for our clients and other project parties. Develop plans, schedules, logistics, and deliveries that align with the project parameters and client goals.
• Project Implementation and Coordination. Foster quality interactions and coordination of work with all third parties (A&D firms, facility or building managers, contractors, movers, etc.) and the project team. Provide updates and communication throughout the project ensuring all critical information or dates are known by all project parties. Align furniture installation with the contractor’s schedule.
• Installation Planning and Execution. Review plans, drawings, and specifications for accuracy and application. Schedule and facilitate the product delivery and installation, verifying installation progress and completion. Identify, manage, and finalize the punch list with the Account Executive and client. Serve as an escalation point to resolve and mitigate issues as required.
• Project Administration and Closeout. Maintain and track any project revisions or modifications and ensure applicable parties are made aware. Manage any changes in scope costs in real time and provide timely and accurate information about any changes. Complete project closeout and document.
• Develops AutoCAD existing furniture and concept drawings and performs support functions as directed to meet the budget, schedule, and project design goals.
• Develops project briefings and presentations for senior management.
• Maintains and organizes project files, invoices, estimates, and vendor information.
• Investigate and resolve facility construction and renovation issues.
• Captures action items for project management teams, captures meeting minutes, and disseminates them to appropriate stakeholders.
• Performs other job-related duties as assigned.

ALETO JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, clocking in and/or entering time daily, submitting expense reports, providing monthly progress reports, etc.
• Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Qualifications/Education/Experience:

• Must be able to obtain an active HSPD-12 public trust credential.

• U.S. Citizenship

• Bachelor’s Degree from a four-year college or university or three years of applicable professional experience in the contract furniture industry

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and SharePoint), Microsoft Project, and PlanGrid.

• Able to analyze and problem-solve, even with significant ambiguity.

• Understands urgency and can execute tasks efficiently and calmly.

• Proficient and effective communicator (written and verbal) across various audiences and situations.

• Excellent interpersonal, organization, and time management skills

• Strong team and customer service orientation

Technological Skills: 

• AutoCAD, Revit
• MS Project, Primavera, or equivalent
• ePM software such as Kahua or equivalent
• Proficient in Microsoft Office
• Proficient in Google Workspace
• Ability to learn new planning, drawing, design, and specification software
• Experience with IWMS software desired.

Required Knowledge and Skills:

• Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.
•  Contract Furniture Experience. 
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.
• Highly developed interpersonal and customer relationship management skills 
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment.
• Ability to initiate and follow through on work independently.
• Ability to work in a fast-paced environment.
• Excellent time management and prioritization skills
• Strong multi-tasking abilities
• Ability to adapt to changing priorities.
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines.
• Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.
• Proven risk management skills, both financial and programmatic
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.
• Strong ethics and sound judgment
• Demonstrated ability to make important decisions under pressure.
• Proven ability to develop and maintain a positive team environment.

Other:

• Highest level of integrity managing confidential information

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship. 

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:  

• Medical, Vision and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans. 

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available. 

• Disability Insurance: 

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage. 

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. 

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

• Professional Development 

After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto’s Education Reimbursement Program. The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.

ENVIRONMENT AND PHYSICAL CONDITIONS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position self to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance please contact us at talent@aletoconsulting.com

Powered by JazzHR