Assistant Project Manager - Liberty Companies LLC

Overview

The Assistant Project Manager (APM) supports the day-to-day project management operations on projects and provides support for the Project Manager.

The APM is responsible for reviewing and tracking contracts, pricing, purchase orders, change orders, shop drawings, submittals, insurance certificates and Requests for Information (RFI), all using Procore programs. This individual is also responsible for submitting for building permits, planning revision submissions to municipalities; collaborating with Counsel on contract and insurance modifications and discrepancies; addressing trade partner challenges; capturing and distributing weekly video and meeting minutes; coordinating meetings, revised drawings and warranty certificates with trade partners; and assembling project close out manuals. 

The APM will also perform a variety of routine order entry including, creating quotes, sales, rental, and purchase orders, produce picking up and delivery tickets and ensuring proper pricing on orders and maintaining stock levels. 

Responsibilities

Project Management:

• Perform a quality control check of timesheets and material sheets coming in from the field on a weekly basis.
• Review and code all driver timesheets on a weekly basis.
• Review all requisitions that have been prepared on a monthly basis.
• Process all change orders on requisitions.
• Review labor component of requisition for accuracy and proper organization.
• Review material component of requisition for accuracy and proper organization.
• Review rental component of requisition for accuracy and proper organization.
• Perform all billable rate submittals and negotiations on new projects.
• Review and code all AP and ensure that it is billed properly.
• Review all invoice billing for accuracy and organization.

Operations:

• Create sales, rental and purchase orders in our software system.
• Prepare pick tickets and delivery tickets in a timely fashion.
• Maintain accurate inventory counts and verify availability of needed stock.
• Prepare material and rental quotes for the Project Management Team and ensure proper coding of invoices.
• Performs follow-up to ensure timely shipment of materials and customer satisfaction.
• Manage all vendor back-up, and match to billing, as required.
• Field calls and take orders from jobsites.
• Prepare orders for shipment in accordance with the pick ticket and customer requirements
• Notify the Supervisor of shortages, problems or issues with fulfillment.
• Assist Warehouse Manager with ordering, purchasing, receiving.
• Maintain product stock in work area.
• Receive and unload incoming material and compare information on packing slips with purchase orders to verify accuracy of shipment.
• Inspect shipments for damages, loss, or defects, and notify the Supervisor of findings.
• Responsible for accurately receiving, reporting, and distributing purchased items.
• Operate dolly, pallet jack, and/or forklift in loading and unloading material and equipment.
• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

Qualifications

• 3-5 years related experience in construction management.
• Bachelors Degree in Business Administration, Construction Management, Engineering, or equivalent relative experience.
• Excellent oral, written, and presentation skills to effectively communicate branch office business strategy and corresponding operating procedures to all levels within the branch.
• Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks.
• Experience selling in an inside sales environment and/or demonstrated success working with customers.
• Experience with inventory sales.
• Experience with Construction Job Cost Coding
• Ability to work in a fast-paced professional, team-oriented environment.
• Must possess Liberty’s Core Values: Passion, Integrity, Hard Work and Professionalism.

Working Conditions

Construction jobsite and warehouse conditions, which include exposure to high temperatures; cool/cold temperatures; weather conditions, and loud noises.  Some general office and construction trailer working conditions. Job site walking.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

EEO Statement

Liberty provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.