Assistant Payroll Manager - Confidential

ASSISTANT PAYROLL MANAGER:

• Manage and assist the day-to-day multi-state payroll operations for hourly union, non-union and salaried employees
• Oversees all payroll processing including Hours calculations, process adjustments, reimbursement, refunds and void checks
• Reviews, tracks, and ensures the accuracy of relocation reimbursements and sign on bonuses
• Perform vacation calculations, PTO, Vacation and Sick pay
• Reviews and assists with the correction of errors to resolve issues with all payroll runs
• Resolve payroll operations issues and manage through process improvement. Ensure payroll operations are consistent with all up to date best practices
• Monitors submissions of all approved timesheets and ensures valid data transfers
• Conducts periodic internal audits of various payroll areas, documents issues found and provides recommendations for improvement, and assists and guides staff with implementation of any changes
• Coordinates efforts between payroll, human resources, and other departments to ensure the proper flow and maintenance of employee data (including preparation/distribution of detailed reports such as labor, work, overtime, leave balances, headcount, and retirement contribution reports)
• Assists in the reconciliation of year-end payroll in preparation to finalize W-2’s, amendments and tax resolution issues
• Works in collaboration with internal and external auditors as directed by the Manager

• Performs other functions and/or special projects as directed by the Manager, Payroll

• Supervises payroll specialist and provides guidance and support to the team to ensure payroll tasks are executed in accordance with defined payroll processes

QUALIFICATIONS:

• Bachelor's degree in Human Resources, Finance, Accounting, Business or a related field; or an equivalent combination of education and experience
• Four plus years of experience in payroll, benefit, and accounting with increasing levels of responsibility
• Experience processing full-cycle multi-state payroll
• Ability to quickly grasp new technology systems
• Exceptional organizational, attention to detail, and time management skills
• Demonstrated the ability to maintain confidential and proprietary information
• Outstanding problem solving and analytical thinking skills
• Excellent proficiency in Excel and Office Suite
• Excellent attention to detail and judgment in decision-making
• Ability be self-directed and motivated