Assistant Office Manager (Finance) - WaveStrong, Inc.

Founded in 2001, WaveStrong is an industry leader in enterprise and cloud information security consulting services. We pride ourselves on our best-of-breed security solutions and services that span a myriad of government, education, and business verticals. Our staff is comprised of both certified technical and business professionals who can help businesses successfully navigate the complexities of planning, design, implementation, and management of securing data. Our approach is vendor agnostic giving our customers the freedom to choose the best customized security model for their business.

Requirements

An Assistant Office Manager (Finance) with basic experience managing office functions for a technology related company is preferred. Previous HR experience and QuickBooks Online helpful. Experience with A/R and A/P functions. Strong organization and communication skills; detail-oriented and follow through on deadlines are all valuable to this position. The ideal candidate will be a quick learner, possess excellent communication skills, and have a keen attention to detail.

• 3 plus years of administrative and 2 plus year of AP/AR finance experience 
• Flexibility in working with a variety of personalities
• Excellent administrative and organizational skills
• Answer phones and support associates in daily office operations
• Maintenance of office supplies and supply orders

• Provide mailing and shipping support
• Submit work orders for general facilities issues
• Must be self-sufficient, detail oriented, proactive, organized, fast learning, and problem-solving
• Must have a positive attitude and professionalism in all written and verbal contact
• Ability to multi-task and prioritize
• Ability to pick up new programs and concepts quickly
• Working knowledge of MS Office Suite (especially Outlook, Word, and Excel)
• AR/AP experience a plus – QuickBooks Online
• Preparing, reviewing, and compiling timesheet reports – track approvals (T-Sheets)

• Assist with audit invoices from contractors for accuracy and maintain tracking spreadsheet

• Assist with maintaining company personnel files, PTO & Sick time tracking spreadsheets
• Assist with maintaining employee database, PTO and sick time spreadsheet

Helpful Skills:

• Proficiency in using NetSuite or similar ERP software.
• Organize company lunches and small events
• Audit expense reports from employees
• Completing E-Verify and background checks
• Experience with HRIS systems