Assistant Office Manager - John Flatley Company

Assistant Office Manager will work closely with the office to help oversee and manage the administrative and operational functions of a 25 person office. The role is crucial to ensuring the efficient and smooth day-to-day operation of the office. 

Responsibilities:

• Administrative Support: Assist in providing administrative support to the office and staff, which may include managing conference room schedules, handling correspondence, taking meeting minutes, and onboarding new employees. 
• Office Organization: Assisting with the organization and maintenance of the office space, including managing supplies and equipment.
• Staff Supervision: Collaborating with the office in overseeing and providing guidance to office staff.
• Communication: Assisting in facilitating effective communication within the office and acting as a point of contact between employees and managers, taking phone messages when needed.
• Facility Maintenance: Helping with the coordination of office maintenance and liaising with building maintenance for repairs and upkeep.
• Procurement: Assisting with the procurement of office supplies, equipment, and services, including vendor negotiations.
• Technology Management: Assisting with the management of office technology third party vendors  such as computers, software, and third party software. 
• HR Support: Assisting in the recruitment process by posting job listings, coordinating interviews, and managing applicant records.

Qualifications:

• Must have strong organizational, communication, and teamwork skills
• Associates Degree or Higher
• Excellent Note-Taking Skills: The ability to take clear and concise notes is crucial. This includes writing legibly, using shorthand if necessary, and organizing information logically.
• Discretion and Professionalism: Office inormation contains sensitive or confidential information, so the candidate should be discreet and professional in handling information.