Assistant General Manager, Premier Land and Title Company - Hubbell Realty Company

Position Summary

The assistant general manager position is responsible for many of the day-to-day operations of Premier Land and Title Company. Responsibilities include overseeing lot and real estate closings, conducting audit checks, tracking progress reports, balancing trust accounts, title preparation, and title closings.

Hours may vary depending upon business needs.

Essential Duties and Responsibilities

1. Prepares and balances the closing statements for buyers and sellers as well as any additional documents as appropriate. Answers questions about documents as needed.                                                                                                                               
2. Verifies the sale price and terms during thorough review of the contract file and addendums.
3. Works closely with staff to ensure smooth transfer of title.
4. Coordinates with lending institutions and real estate agents to ensure all involved are fully informed of all aspects of the closing, and funding is approved.
5. Tracks outstanding escrow agreements and communicates with buyers and lenders to request the final documentation necessary to release funds upon completion of work.
6. Meets with the buyers to conduct the closing. Distributes keys after all closing conditions are satisfied, and seller has received funds.
7. Disburses closing files after a closing. Prints and mails closing documents, all invoices, and payoffs.
8. Assists with the creation, updating, and submission of capital gains through the IRS 1099 report.
9. Works with financial institutions to balance trust and wire accounts monthly, approves findings and makes corrections when necessary.
10. Works with auditors to provide all materials requested for the audit and answer all necessary questions.
11. Meets with FSBP (for sale by owner) buyers and sellers to address questions regarding purchase agreements and the FSBO process.
12. Other duties as assigned.

Requirements

• Bachelor’s degree in business, management, or related experience.
• Minimum five years’ real estate closing experience.
• Proficient with Microsoft Office Suite including Word, Excel, and Outlook.
• Knowledge of the real estate and construction industries and its related terminology.
• Understanding of mortgage loan payoffs, types of deeds, estate requirements, child support release issues, tax liens, judgements, lawsuits, determination of inheritance taxes and medical releases
• Must be a Notary Public or have the ability to gain designation.
• Must remain alert at all times to perform essential functions.

Success Factors

• Strong financial and accounting background.
• A customer-service mindset with the willingness to go the extra mile when necessary.
• Knowledge of title insurance, regulatory guidelines, legal documents, and real property law a plus.
• Strong organizational skills with the ability to prioritize.
• Ability to handle multiple tasks simultaneously and meet deadlines under pressure.
• Excellent written and verbal communication skills.
• Excellent time-management and organizational skills
• Experience managing a team.
• Ability to interact with all levels of management.
• Knowledge of Timberline accounting system.
• Understanding of AIM+ title and escrow software.
• Excellent telephone etiquette.

SG-8