Assistant Facilities & Security Officer - DT Professional Services
Chesapeake, VA
About the Job
Job Summary:
We are seeking an Assistant Facilities & Security Officer to join our team, who will be responsible for overseeing security and facilities functions at our Chesapeake, VA office location. In this role, you will work closely with the Facilities Security Officer (FSO) and Facilities Manager to manage day-to-day operations, ensuring compliance with government and corporate requirements for Department of Defense (DoD) programs and personnel. Your primary focus will be supporting the established security program, while also managing facilities function at the assigned office building to meet the needs of employees, visitors and customers both onsite and remotely. This position offers an exciting opportunity to contribute to the safety and efficiency of our workplace environment.
Responsibilities:
We are seeking an Assistant Facilities & Security Officer to join our team, who will be responsible for overseeing security and facilities functions at our Chesapeake, VA office location. In this role, you will work closely with the Facilities Security Officer (FSO) and Facilities Manager to manage day-to-day operations, ensuring compliance with government and corporate requirements for Department of Defense (DoD) programs and personnel. Your primary focus will be supporting the established security program, while also managing facilities function at the assigned office building to meet the needs of employees, visitors and customers both onsite and remotely. This position offers an exciting opportunity to contribute to the safety and efficiency of our workplace environment.
Responsibilities:
- Assist in maintaining security clearances using DISS and NBIS for facility-level and below requirements, and process personnel security clearances to include visit requests
- Assist in submitting Electronic Application (eApp) both digitally and in hard copy format
- Assist in the development and execution of security training and briefings as directed by the FSO and maintain compliance records in line with DCSA requirements
- Understand and support implementation of federal security regulations that apply to company operations, ensuring the safeguarding of classified and Controlled Unclassified Information (CUI)
- Assist with the preparation and administration of documents required for personnel to obtain appropriate badging and access to government facilities and property, including VAL, Courier Cards, and SAAR forms
- Collaborates with government customers on security related issues as directed by FSO or Sr. management
- Manage and monitor building access control and security including managing access cards, visitor logs, visit requests, verifying identification and controlling access to sensitive areas
- Support the Facilities Manager with overseeing and maintaining the integrity of Chesapeake facility, including custodial functions and regular facilities inspections
- Conduct asset audits and inventory checks to ensure compliance with workplace safety requirements
- Assist with procurement, tracking, and oversight of all organization shipping requirements
- Maintain tracking and entry of all office and facilities related expenses in JAMIS
- Coordinate vendor contracts, and procurement of supplies and services specific to Chesapeake location including verification of work completed by vendors and contractors
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
- Provides administrative support to ensure efficient company operations; Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
- Performs miscellaneous clerical and administrative tasks as needed by the Executive team
- College degree or equivalent DoD experience
- Ability to obtain and maintain a DoD Top Secret Security Clearance
- Demonstrated experience in facilities maintenance or equivalent related functions
- Knowledge of Facilities Security programs and regulations
- Demonstrated knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management
- Organized, detail and customer (internal and external) oriented self-starter
- Strong procurement and negotiation skills
- Demonstrated analytical and time-management skills
- Demonstrated ability to work as an active member of a team
- Demonstrated excellent verbal and written communication skills; the ability to call, connect, and interact with potential customers
- Able to professionally and confidently communicate with Executives
- Certification for FSO Program Management for Possessing Facilities must be completed within 6 months of hire
- Active DoD Top Secret Security Clearance
- DoD Security experience
- Ability to develop, institute and maintain new processes
- Ability to effectively prioritize and execute tasks in a dynamic environment
- Knowledge of OSHA and other environmental regulations
- Bachelor's degree in Business, Engineering, or equivalent professional level experience
- 2+ years’ Government program experience
- Strong customer service orientation
Source : DT Professional Services