JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Are you ready to take the next step in Facilities with JLL? We’re looking for an Assistant Facilities Manager (AFM) to join our IFM team that manages our client campus in the the bay area! 

Reporting To: Facilities Manager
Location: Redwood City, CA 94065
Type of Employment: Full-time w/JLL employee benefits within 1 month of employment
Schedule: On-site, Monday-Friday, 7:30 AM to 4:30 PM (slightly flexible)

Additional Perks: company provided laptop, cell phone

Estimated Salary: $75,000-$85,000

The compensation range listed is an estimate and not guaranteed. A job offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data

What this job involves:

Works closely with client contact to ensure consistency and quality service delivery and implementation of operational activities. The AFM is directly in-charge of building initiatives under the direction of the Facilities Manager. The AFM's responsibilities include the implementation and execution of programs designed to ensure client and user satisfaction along with the daily management, oversight, and coordination of facility management activities. The AFM will function as liaison between the Facilities Manager and other JLL personnel, our client, vendors, and contractors as to ensure thorough understanding and implementation of facility management objectives.

What your day-to-day will look like:

• Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
• Coordinates with site and contractors to ensure good customer service.
• Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors.
• Works with Facilities Manager in the development and management of the annual operating budgets
• Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget.
• Liaison with vendor partner services.
• Assists with Pilot Programs, innovations and special projects.
• Performs tours/inspections of the properties.
• Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants.
• Manage the work order process from creation to reporting.
• Work with leadership to process invoices from PO creation to invoice coding.
• Create/edit monthly reports for work orders, budgets, initiatives, and projects.
• Provide support for our move management team.
• Provide instruction and training to JLL personnel, vendors and contractors.

Required Skills and Experience:

• High School Diploma or equivalent 
• 3+ years of proven work experience managing operations of a commercial facility as a third-party provider, corporate, or as a consultant
• Must be located in the bay area (relocation assistance is not available for this role)
• Experience using Computerized Maintenance Management System (CMMS)
• Strong leadership skills, customer service skills and interpersonal skills with associates, clients and vendors.
• Knowledge of applicable financial and accounting terms and principles as they apply to commercial property management.
• Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.

Preferred experience and skills: 

• Military service or higher education in a related field such as business, hospitality, commercial property management is desirable
• Corrigo CMMS exposure is desirable
• Fluent in Spanish/English both verbal and written is highly desirable

Please submit your application with an updated resume, location, and contact information.

If you're a current JLL employee, please apply using the Internal Career Site.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Redwood City, CA, San Jose, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.