Assistant Facilities Manager - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Facilities Manager

Must have Security Clearance TS/SCI

M-F 8am-5pm

Chantilly, VA

$85,000

The Assistant Facilities Manager, located in Chantilly, VA, provides key facilities support to include vendor management, purchasing and inventory control, contracted maintenance, small project management. As part of an integrated facility management team, the AFM will ensure excellent customer service, be a team player and work effectively with on-site personnel, third party vendors, account team and all other necessary parties.

Job Responsibilities

• Receives and assigns work requests to property manager, contractors and vendors or self performs tasks a required.
• Oversees work performed and escorts as needed in secured environment.
• Schedules and coordinates recurring/preventive maintenance services
• Supports people/office moves within the building including systems furniture as well as interior and exterior furnishings, supplies and equipment.
• Responsible for copier management for the site to include stocking and troubleshooting equipment equipment.
• Seeks to continuously improve processes, systems and overall client satisfaction
• Provides field support for JLL Project Management projects
• IFM services (Pantry, Copiers and Office Equipment, Government Compliance, Janitorial, Signage, Office Supplies, Safety/First Aid Supplies)
• Monitor and manage Corrigo dashboard metrics
• Ensure work order delivery is achieving client SLAs/KPIs
• Customer satisfaction survey results and follow up
• On time delivery
• Working to reduce reactive work through scheduled preventive maintenance
• Continuous review of open work orders, reporting and following up with IFM team on work order status to ensure each is addressed in a timely manner
• Utilize survey tools to conduct monthly/periodic surveys of each client location, reviewing infrastructure status/facilities conditions to identify issues with service providers and property managers that require additional follow up and resolution.
• Assists management and staff with operational/financialreporting/forecasting/budgeting, working with Corrigo connected vendors and/or issuing POs/GRs in the JLL financial system.
• Supports space management and financial/asset audits at client locations
• Demonstrate strong collaboration and teamwork within the account team, by including driving the development and implementation of IFM best practices and innovations
• Any and all other duties and tasks assigned.       

Knowledge, Skills & Abilities

Education/training

• Degree or equivalent experience in Facilities Management required.
• Bachelor’s degree and/or certification preferred

Relevant experience

• Minimum five years’ experience in Facilities Management in Corporate Real Estate environment
• Experience working in a CMMS Facilities Work Order system to manage reactive and scheduled facilities tasks desired
• Experience managing a Facilities operating budget

Skills and knowledge

• Basic knowledge of building systems (mechanical and electrical systems)
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Chantilly, VA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.