Assistant, Environmental Compliance (Hybrid) - Kubota Engine America

JOB TITLE:Assistant, Environmental Compliance Department

DEPARTMENT:Engineering

REPORTS TO:Sr. Manager, Environmental Compliance

FLSA STATUS:Non Exempt

The role is located in Lincolnshire, IL (north of Chicago). This is a hybrid role (after 30 days).

Salary Range: $57k-72k Depending on Experience

This full time position is complemented by a benefit offering including Medical, Dental, Vision, and Life Insurance, PTO, STD & LTD Benefits, 401k Retirement Plan and more.

Job Description Summary

The Assistant, Environmental Compliance will be supporting the day-to-day business operations in the department. The Assistant will work closely with customers from the office located in Lincolnshire, IL and coordinate daily activities within the department and headquarters in Osaka, Japan as needed.

Duties and Responsibilities

-Responsible for the regulatory compliance for emissions compliance related requirements, which includes delegated assembly contracts, monthly reports, annual affidavits and related documents.

-Collect, review and process monthly reports and annual reports from OEMs, Distributors and Captive companies.

-Provide guidance and education to distributors on the compliance system, monthly reporting data collection as well as interpretation and compliance policies

-Work with distributors and OEMs on daily basis for continuous improvement on their knowledge and awareness of emission compliance topics, reporting, tracking requirements

-Responsible for exempt engines management such as Test Exempt, Replacement, Export, NSE etc. Tracking and reporting per EPA’s requirements.

-Process Chemical and Material compliance inquiries from customers.

-Coordinate with related departments and suppliers to obtain disclosures for customers.

-Support department in reporting and record keeping for the agencies.

-Assist in researching various chemical regulations, product safety regulations and related compliance requirements.

-Process various emission label requests from customers and record proper evidence.

-Process customer’s requests for MSHA kits and track them for agency audits

-Review emissions data requests from customers and submit to Japan for processing.

-Attain compliance by isolating and resolving non-compliance issues; by informing manager and team

-Provide support coordinating and participate in the Compliance Workshop and present the required compliance presentations to the audience as required.

-Support Manager and team for preparing various reports, analysis and presentations

-Process incoming requests from customers in timely and professional manner

-Follow up with internal and external customers for close loop action on various tasks

-Arrange shipping for emission labels, documents and record shipping details in organize manner

-Prepare and publish emission compliance bulletins

-Provide data to the manager when requested for quarterly and annual reporting to agencies

-Communicate with Kubota Japan on various compliance topics

-Keep emissions and legal information confidential

-Manage special projects as assigned

-Maintain an organized and secure work environment

-Inform manager of all noteworthy activities

-Follow safety guidelines, department and corporate policies and procedures

Job Knowledge, Skills, and Abilities

-Broad knowledge of environmental topics is preferred but not required ( EPA 40CFR, 13CCR and ECCC regulations)

-Knowledge of Compression Ignition and Spark Ignition engines

-Broad understanding of the EPA TSCA, Canada Prop 65, Canada TSCA and EU REACH, RoHS and related regulations.

-Prior experience handling regulatory matters is preferred but not required

-Basic knowledge of engineering concepts

-Excellent customer service skills

-Ability to read, understand and prepare technical bulletins and documents

-Intermediate knowledge of word processing and spreadsheet applications

-Strong organizational skills and attention to detail

-Ability to follow standard work instructions; be reliable and punctual

-Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment

-Good command of the English language, both written and verbal

-Working knowledge of SAP is preferred but not required

-Ability to comprehend an extensive variety of instructions, both oral and written

-Ability to define problems, collect data, and establish facts

-Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals

-Proficient knowledge of Microsoft Office programs such as word processing and presentation applications and intermediate knowledge of spreadsheet applications

-Ability to follow through on assignments

-Ability to operate telephone, copier, fax machines, and other general office equipment

-Ability to travel less than 20%, possibly on last minute notice

Education and Training

-Associates Degree in Automotive Technology or related field or currently enrolled in a Mechanical Engineering program

-3 5 years’ experience with off-road industrial gasoline and/or diesel engines

Physical Demands

-Sitting for long periods of time with some walking, stooping, bending, and reaching

-Dexterity to make fast, simple, repeated movements of the fingers, hands, and wrists

-Movement by holding, turning, and grasping of objects

-Ability to hear normal conversations on phone or in person

-Ability to see more than 20 feet

-Ability to see color and see/read computer screen

-Reaching by extending hands in any direction

-Ability to travel by car and air

Work Environment

-Work is performed in an office environment.Noise level is moderate

-Limited exposure to the warehouse.Limited exposure to temperature variations when shipping doors are open

-Limited exposure to engine testing labs.Noise level ranges from moderate to very loud

-While traveling, will experience noise and comfort levels common to automobiles and airplanes

Tools and Equipment

-Computer and other general office equipment

Required Skills


Required Experience